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Intake-to-pay done right — approve spend before it happens

From office supplies to software subscriptions, every purchase starts with a simple request. Faster and easier for everyone involved – from intake to payment.

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A finance professional working with the Payhawk Procurement AI Agent

Every purchase request, orchestrated from the start

Create, route, and approve requests before spend happens – no more confusion, no more surprises.

Conversational intake
Requests that fit how your team actually works

Turn casual requests into complete, compliant workflows. Employees stay productive — policies run in the background. All it takes is a message, a screenshot or even a voice note.

An image showing the conversational intake process of the Procurement AI Agent
Workflow designer
From chat to workflow – automatically

Every spend type runs on its own policy. Intelligent routing ensures every purchase request lands with the right approver, reviewer, and budget owner. Based on your rules, roles, and process, requests follow the exact path you set. Our AI Agent does the chasing – so nothing falls through the cracks.

A visualisation of Payhawk's Procurement Agent workflow
Collaboration
One shared view, no more silos

Approvals, supplier info, budgets, conversations – it’s all in one place. That means no more email chains, no duplicate work, and no doubt about what’s approved, by whom, or why. Employees are automatically updated on next steps and finance has all the context to act with confidence.

Real-time budget visibility
Know where every cent is going – before it's spent

Every purchase request is tied to the right budget for accurate, real-time decision making. Plan for spend before it hits your ledger. No waiting until month-end. No guessing. Just live visibility into every commitment, allocation, and upcoming expense.

An image showing the real-time budget visibility layout in Payhawk
Greystone GT logo

"As a motorsport team, our expenses cover everything from expensive tyres and fuel to travel/accommodation expenses and event staff… Payhawk helps us manage these costs efficiently and avoid overspending."

Ryan Franklin, Financial ControllerRead the case study

Total payment confidence — before a cent leaves your account.

See what’s approved, match every line item, and track spend in real time. So you never overpay, overspend, or overlook an error again.

Line-item verification
Catch discrepancies before they cost you


Line-by-line checks flag mismatches instantly. Discrepancies trigger additional approvals, so you only ever pay for what was actually ordered.

An image showing Payhawk flagging a discrepancy
Intelligent 3-way matching
Prevent fraud and human error — at the source

2- and 3-way line-item matching ensures every invoice, GRN, and PO aligns — no gaps, no surprises.

A visualisation of three-way matching
Flexible payments
Approved? Pay your way

Pick the payment method in your workflow. Choose to process supplier invoices through Finance or load funds directly onto employee cards for self-service payments.

An image showing the flexible payment method options in Payhawk
Photo of a finance professional working with the Payhawk Procurement AI Agent

The invisible orchestrator behind it all

Think of it as the quiet partner making procurement effortless – from the first request to final payment.

Turns words into workflows

Just say what you need. The agent captures the request, fills in the blanks, and gets it moving. Zero learning curve. Zero scary POs.

Plays by your rules

It knows your approval logic, budget limits, and workflows – and keeps requests on track. Takes over chasing and updates everyone involved.

Sees it through

From approval to payment, the agent nudges the right next step – issuing cards, routing invoices, or sharing context with finance.

Built for finance. Loved by everyone.

Unite finance, procurement, and employees in one intelligent flow – with none of the usual friction.

With proactive spend approval, teams finally have truе real-time visibility over spend. That’s more control with no extra workload.

Photo of a finance team focused on strategic workPhoto of a finance team focused on strategic work

Everything you need to run smarter 
intake-to-pay.

Conversational intake icon

Conversational intake

Start any purchase request in plain language. No forms, no friction.

Configurable purchase types icon

Configurable purchase types

Configure purchase types with tailored approvals, fields, and payment methods to match your policies.

Smart routing icon

Smart routing

Purchase requests flow to the right people automatically, our AI Agent takes over stakeholder chasing.

Configurable workflows icon

Configurable workflows

Tailor approval paths by spend type, supplier, or budget.

Real-time spend visibility icon

Real-time spend visibility

Track every request against budgets instantly.

Automatic PO creation icon

Automatic PO creation

Generate Purchase Orders to send to suppliers or use for internal reporting.

3-way matching icon

2- & 3-way matching

Match requests or POs with GRNs and invoices automatically.

Built-in payments icon

Built-in payments

Design your process to lead to card top-ups, single-use cards or central invoices.

AP automation icon

AP automation

Categorise, flag discrepancies and then reconcile with ease.

FAQ

See how intake-to-pay flows when it's done right.

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