Automate your purchase processSmart AI-powered procurement and no bottlenecks
Manage everything from request to payment with AI-enabled controls, custom workflows, and real-time budget visibility. Keep teams aligned (even when purchases start outside Payhawk), then pay suppliers globally all from the same platform.
Discover AI-native procurement
Unify procurement from intake to payment in one intelligent system. AI-enabled workflows enforce controls, keep budgets visible, and help teams move faster without losing oversight.
Make purchasing easy for employees and controlled for finance. Payhawk’s mobile-first intake guides requesters through every purchase request, while the AI Procurement Agent captures the details, follows process, and keeps finance in control across platform and mobile.
Move faster without losing sight of the budget. Payhawk maps each request to the right forecast in real time, so approvers can see the budget impact before they sign off. No cloudy decisions or retroactive fixes and no month-end surprises.
Get total visibility while every purchase request moves forward automatically. The right people are notified the moment their input is needed, with full context attached, so nothing gets lost in side conversations or stuck waiting for a reply.
A single source of truth
One place for every request, approval, commitment, and payment. Fully connected, always up to date, and accessible to everyone who needs it.
Consolidate your entire purchase order process in one place. Import existing POs from any third-party system, create new ones directly in Payhawk, and manage everything with full visibility for finance and procurement. Every PO centralised, tracked, and matched, meaning no scattered data or visibility.
Whether you pay by invoice or card, Payhawk unifies every expense and payment into a single source of truth. No more reconciling disconnected tools. Finance gets complete spend visibility in real time, with AI-assisted invoice fetching, advanced OCR, and built-in eInvoice compliance across Europe.
Pay approved supplier invoices from Payhawk accounts in EUR, GBP, USD, DKK, PLN, and CHF, with no FX when paying in the same currency. For international payments, use J.P. Morgan-powered global capabilities to pay in 119 currencies, with FX markups from 0.3% on leading currencies.
“Since adopting Payhawk, the Greystone GT team has gained vital visibility and control over its global procurement operations. It can now track expenses in real time from anywhere in the world. With Payhawk, we can now see exactly what’s being spent and by whom.”
Everything you need for smarter intake-to-pay
All the tools, workflows, and intelligence you need to manage intake-to-pay seamlessly in one platform.
Start any purchase request in plain language. No forms, no friction.
Configure purchase types with approvals, fields, and payment methods to match your policies.
Let purchase requests auto-flow to the right people, while our AI Agent does the chasing.
Tailor approval paths by spend type, supplier, or budget.
Track every request against budgets live and in real time.
Generate Purchase Orders to send to suppliers or use for internal reporting.
Automatically match requests or POs with GRNs and invoices.
Design your process to lead for card top-ups, single-use cards, or central invoices.
Categorise, flag discrepancies, and then reconcile with ease.
Seamless integrations
Speed up month-end close with a fully synchronised finance stack. Connect Payhawk directly to your ERP, accounting, and HR tools so every transaction is coded, matched, and reconciled in real time. Help your team spend less time on admin and more time making decisions that matter.
See how intake-to-pay flows when it's done right.
No friction or guesswork required.
FAQ
Intake-to-pay covers the entire process from an employee requesting something to Finance making the payment. Most systems only manage parts of the journey. Payhawk brings it all together in one flow — requests, approvals, budgets, matching, and payments — so you never lose visibility or control.
Every request is linked to a budget from the start. Approvals commit funds in real time, so approvers always see what’s left before saying yes. Line-by-line checks flag mismatches instantly, meaning you only pay for what was actually ordered.
2-way matching compares a purchase order against an invoice. 3-way matching goes further by also checking receipts or delivery notes. Payhawk automates this down to the line item, catching discrepancies before they reach your ledger.
Yes — that’s the point. Employees can just type what they need in plain language. Payhawk’s AI Agent collects the right info, applies your rules, and routes it for approval. No confusing forms. No compliance headaches.
Very. Once a request is approved, Finance can process supplier invoices through AP, or funds can be loaded onto a single-use or employee card. You set the rules — Payhawk makes sure the process is followed.
Intake-to-pay covers the full journey from a purchase request to final payment. Procure-to-pay usually starts later, once a purchase has already been approved. Payhawk helps you control spend earlier by managing requests, approvals, purchase orders, invoices, and payments in one flow.
Procurement software helps your business approve spend before it happens, reduce manual work, and improve visibility across purchases. With Payhawk, finance teams can manage requests, suppliers, purchase orders, invoices, and payments from one platform.
Look for software that is easy for employees to use, gives finance real-time spend visibility, supports approval workflows, and integrates with your ERP or accounting system. Payhawk is designed for growing companies that need control without slowing teams down.
Key features include purchase requests, approval workflows, purchase orders, supplier management, invoice matching, payments, and spend reporting. Payhawk also supports configurable workflows, automatic PO creation, 2- and 3-way matching, AP automation, and built-in payments.
Start by mapping your current purchasing process, then set approval rules, budgets, users, suppliers, and integrations. With Payhawk, teams can configure workflows, connect finance systems, onboard employees, and manage procurement from request to payment.
Procurement software is the digital tool used to manage purchasing tasks. A procurement management system is broader and includes the software, policies, approval processes, and people involved in procurement.
Payhawk integrates with ERP and accounting systems including NetSuite, Microsoft Dynamics 365 Business Central, Microsoft Dynamics 365 Finance, Sage Intacct, Xero, QuickBooks Online, Odoo, Exact Online, DATEV, and more. Payhawk also supports Excel exports and API-based integrations.
The process usually starts with an employee request, followed by approval routing, budget checks, supplier selection, purchase order creation, invoice matching, and payment. Payhawk brings these steps together so finance teams can control spend before money leaves the business.
Payhawk offers a bilateral sync with NetSuite that connects both systems across the full procure-to-pay flow. Purchase Orders can be automatically pushed from Payhawk to NetSuite or pulled from NetSuite into Payhawk—eliminating the need for CSV exports, manual re-entry, or disconnected approval trails.
This two-way sync ensures that POs, item receipts (GRNs), bills, and payments stay aligned in real time across both platforms. Finance and AP teams benefit from complete visibility, reduced duplicate work, and faster reconciliation, all while keeping procurement and accounting data fully in sync.
