Expense management software for better financial control

All-in-one expense management software that tracks and helps CFOs and finance teams optimise company budgets and expenses.

Track your company spend

Monitor every business expense and transaction as it happens in real-time. Use your expense management software to gain important insights to help with planning and forecasting. And easily share reports with stakeholders and senior management.

Make every payment traceable

Connect specific corporate visa cards to specific employees, so you always know who's spending. Support individuals to spend as necessary across different functions, too; with individual and team cards.

Create business budgets

Set up your budget management per cost centre and track payments and expenses against them in real-time. Get valuable insights on how money is spent across business functions and adjust budgets as required.

Empower budget holders

Give every budget owner, whether an individual or team leader, real-time visibility over their project budget when receiving requests to help assess actual and planned spend and keep track of remaining funds.

Never miss regular payments or subscriptions

Make regular company payments via your debit or credit card for anything from rent to magazine subs, and if your corresponding card has insufficient funds, we'll remind you to upload funds before the deadline.

Accounting data

Set up cost centres, categories, and VAT in Payhawk. Our AI automatically suggests the correct expense data for your invoice and recurring payments and uses machine learning to improve recommendations based on your actions.

Clever expense management

Customisable expense policy tools to monitor and limit spend, set approval flows, and stay agile

Set spend limits

Define individual or team thresholds and adjust them at any time. The associated budget owner will receive notifications in real-time to approve transactions which helps reduce risk of fraud and support spend control.

Payhawk corporate Visa custom spend policy

Define spend policies and approval flows

Build spend policies with our advanced workflows and manage all card controls such as recurring limits, ATM withdrawals, and the approval chain for requests. Plus, use expense management software to take care of your debit and credit cards in bulk.

Image of how you can define spend policies and approval flows in Payhawk's expense management software

Customise your approval chain

Create custom approval chains as required by your own complex spend policies. Add multiple employees responsible for approving a request.

Screenshot of how you can add multiple employees responsible for approving a spend request

Keep your approvals agile

No need to wait until you’re back at your desk, approve requests quickly with smart expense management software via the Payhawk App on your mobile device.

You can approve all spend requests directly from Payhawk's expense management mobile app

See our expense management software in action

expense management at payhawk

Clear and actionable reporting

Detailed, personalised, user-friendly reporting that helps manage and optimise business spend

Support your finance team

Show your finance team live cash flow data and the condition of each business budget, including reports on overall company expenditure, as well as by cost centre and team, with the ability to filter by category, supplier, and employee.

Create personalised reports

Build reports that work best for your business by filtering transactions by debit or credit card, category, employee, supplier, missing receipt, amounts, and more. Create and save your custom filtered views, so they're always handy.

Keep track of your subscriptions

Track all subscription spending and provide insights into upcoming company payments to help employees estimate their monthly expenditure. Analyse subscription spending and show any changes in payments as they’re made.