A smarter spend control and visibility solution

Business spend control refers to the processes and procedures of managing, monitoring, and regulating company expenditures. A broad goal of spend control is to optimise how a business uses financial resources to align spending with the organisation's financial objectives and goals. Spend management and control includes budgeting, purchasing, invoicing, payment processing, and expense reporting.
At a more granular level, spend control includes specific features like card controls, ATM withdrawal blocks, spend limits, and more.

Broadly, spend control has several benefits for a business, including:

1. Improved financial management: Businesses can make informed decisions by seeing and controlling spend.
2. Increased profit margins: By reducing unnecessary expenses, you can improve your business's bottom line and increase profits.
3. Better budgeting: Spend control can help you design budgets that support your business's financial goals, avoid overspending, and perform more accurate forecasting.
4. Reduced waste: By monitoring your spending and cutting back on unnecessary expenses, you can reduce waste and improve the efficiency of your business operations.
5. Improved cash flow: By controlling spend and reducing waste, you can improve your business's cash flow and encourage financial stability and growth.

At a more granular level, business spend controls like company card controls, and workflows can help your business roll out proactive and reactive expense policies and keep a firm grip over company spend.

For a full rundown of our card controls and their benefits, check out the main Spend control and visibility page.


Card controls include:

• Individual cards and team cards with assigned budgets
• Card spend limits
• Risk-free, zero balance cards
• Cards blocks
• Card freezes
• Card deletions
• Bulk card management
• Blocks for online spend
• Blocks for ATM withdrawals
• And more

Payhawk helps you reduce the risk involved with giving out corporate cards in a number of clear ways:

1. Establish clear guidelines and use spend management software like Payhawk to implement the policies through in-built card control features like daily limits, ATM withdrawal freezes, and per diems
2. Monitor transactions: Your cards are connected directly to your software so you can see who is spending what and where in real time - giving you the insight you need to adjust and update policies or even reach out to employees or teams directly
3. Set spending limits: Set spend limits for each card or in bulk to reduce the risk of overspending
4. Use workflows: Create approval workflows within the tool to approve spending. You can even give out cards with zero funds and ask cardholders to request funds each time they spend. Then, depending on the amount requested, the approval can be automated or go through a series of desired approvers
5. Implement fraud detection and prevention measures: Use fraud detection and prevention tools and leverage card controls like card freezes and blocks
6. Be user friendly: Give your cardholders cards and tools they love. Payhawk cardholders find it easy to stay compliant as they love using the cards and expense management tool (meaning there are instances of out-of-policy spend)
7. Implement reconciliation processes: Payhawk automatically pulls data from your receipts, helps you categorise it, and seamlessly syncs with your accounting software which makes reconciliation easy and effective