Procurement softwareIntake-to-pay done right — approve spend before it happens
From office supplies to software subscriptions, every purchase starts with a simple request. Faster and easier for everyone involved – from intake to payment.
Every purchase request, orchestrated from the start
Create, route, and approve requests before spend happens – no more confusion, no more surprises.
Turn casual requests into complete, compliant workflows. Employees stay productive — policies run in the background. All it takes is a message, a screenshot or even a voice note.
Every spend type runs on its own policy. Intelligent routing ensures every purchase request lands with the right approver, reviewer, and budget owner. Based on your rules, roles, and process, requests follow the exact path you set. Our AI Agent does the chasing – so nothing falls through the cracks.
Approvals, supplier info, budgets, conversations – it’s all in one place. That means no more email chains, no duplicate work, and no doubt about what’s approved, by whom, or why. Employees are automatically updated on next steps and finance has all the context to act with confidence.
Every purchase request is tied to the right budget for accurate, real-time decision making. Plan for spend before it hits your ledger. No waiting until month-end. No guessing. Just live visibility into every commitment, allocation, and upcoming expense.
"As a motorsport team, our expenses cover everything from expensive tyres and fuel to travel/accommodation expenses and event staff… Payhawk helps us manage these costs efficiently and avoid overspending."
Total payment confidence — before a cent leaves your account.
See what’s approved, match every line item, and track spend in real time. So you never overpay, overspend, or overlook an error again.
Line-by-line checks flag mismatches instantly. Discrepancies trigger additional approvals, so you only ever pay for what was actually ordered.
2- and 3-way line-item matching ensures every invoice, GRN, and PO aligns — no gaps, no surprises.
Pick the payment method in your workflow. Choose to process supplier invoices through Finance or load funds directly onto employee cards for self-service payments.
The invisible orchestrator behind it all
Think of it as the quiet partner making procurement effortless – from the first request to final payment.
Just say what you need. The agent captures the request, fills in the blanks, and gets it moving. Zero learning curve. Zero scary POs.
It knows your approval logic, budget limits, and workflows – and keeps requests on track. Takes over chasing and updates everyone involved.
From approval to payment, the agent nudges the right next step – issuing cards, routing invoices, or sharing context with finance.
Built for finance. Loved by everyone.
Unite finance, procurement, and employees in one intelligent flow – with none of the usual friction.
With proactive spend approval, teams finally have truе real-time visibility over spend. That’s more control with no extra workload.
Policies are automatically enforced, so teams can focus on strategic work, negotiations, and cost-cutting rather than handling routine requests and chasing stakeholders.
Requests are intuitive and policies are baked in. That mean less back and forth, quicker approvals and effortless purchasing.
With proactive spend approval, teams finally have truе real-time visibility over spend. That’s more control with no extra workload.
Policies are automatically enforced, so teams can focus on strategic work, negotiations, and cost-cutting rather than handling routine requests and chasing stakeholders.
Requests are intuitive and policies are baked in. That mean less back and forth, quicker approvals and effortless purchasing.
Everything you need to run smarter intake-to-pay.
Start any purchase request in plain language. No forms, no friction.
Configure purchase types with tailored approvals, fields, and payment methods to match your policies.
Purchase requests flow to the right people automatically, our AI Agent takes over stakeholder chasing.
Tailor approval paths by spend type, supplier, or budget.
Track every request against budgets instantly.
Generate Purchase Orders to send to suppliers or use for internal reporting.
Match requests or POs with GRNs and invoices automatically.
Design your process to lead to card top-ups, single-use cards or central invoices.
Categorise, flag discrepancies and then reconcile with ease.
FAQ
Intake-to-pay covers the entire process from an employee requesting something to Finance making the payment. Most systems only manage parts of the journey. Payhawk brings it all together in one flow — requests, approvals, budgets, matching, and payments — so you never lose visibility or control.
Every request is linked to a budget from the start. Approvals commit funds in real time, so approvers always see what’s left before saying yes. Line-by-line checks flag mismatches instantly, meaning you only pay for what was actually ordered.
2-way matching compares a purchase order against an invoice. 3-way matching goes further by also checking receipts or delivery notes. Payhawk automates this down to the line item, catching discrepancies before they reach your ledger.
Yes — that’s the point. Employees can just type what they need in plain language. Payhawk’s AI Agent collects the right info, applies your rules, and routes it for approval. No confusing forms. No compliance headaches.
Very. Once a request is approved, Finance can process supplier invoices through AP, or funds can be loaded onto a single-use or employee card. You set the rules — Payhawk makes sure the process is followed.
More procurement insights
See how intake-to-pay flows when it's done right.