What's new at Payhawk

Customers are now able to order their custom fields based on their needs.
Key benefits
• Order custom fields based on their rank
• Order custom fields based on their creation date

Our export builder just got better, supporting more sender details, more supplier payment details as well more customization options
Key benefits

• The payment response body now includes the merchant’s country code

• Sender IBAN. SWIFT, acc. number, sort code, routing number and account type are now added to the deposits sheet

• Supplier Sender IBAN. SWIFT, acc. number, sort code, routing number and account type are now added in the export

• The last reviewers external ID can now be included into the export

• Choose between the American and European date formats

• See the total payment fees inclusive of POS fees

Updates to Purchases workflow and navigation

We have introduced some changes to the Purchases workflow and navigation for a more intuitive and streamlined purchasing experience.

How does this feature help you?

With this update, you can:

• Give procurement a dedicated Review step in the Purchases workflow to ensure all
• Allow employees to submit purchase requests with minimal input needed and let Procurement fill the gaps in the Review step

What’s included?

• Current statuses ‘Draft’ & ‘Pending approval’ will be renamed to ‘Submit’ & ‘Approve’ . Returned POs will appear in Submit.
• A new ‘Review’ step is available for procurement managers. This additional step can be enabled in the workflow settings.
• ‘Open’ will split into Receive / Invoice / Pay / Close depending on the PO state

Get started today with our more powerful Microsoft Dynamics Finance integration!

Key benefits:

Customizable setup: Sync expenses, invoices, general ledger entries and projects payments that allow for a tailored setup out of the box.
Open architecture: Define and add dimension settings for optimized financial tracking and reporting.
Manage your suppliers: Customizable supplier management in accordance with your business needs.
Amplified book-keeping process: Less time spent in Dynamics Finance thanks to automated sync.

We’re releasing a host of improvements to Payhawk’s Budgets functionality:

Amortisation now included
Your budgets now reflect any amortisation schedule. You’ll be able to see how an expense affects different budget periods (month, quarter, or fiscal year) at approval - for a precise view of your finances and more accurate forecasting.

Line item matching
You can now match individual line items on POs against their respective budget lines without having to split them out manually.

Multiple values within a dimension
We’ve made it possible to combine values within the same dimension of your budget - so no more multiple dimension entries for different suppliers, for example, and a cleaner budget view for you.

Easier editing
Need to make changes to your budgets, or reforecast? Simply export the latest forecast, edit the template and reupload. Smaller tweaks, like budget owners and dimensions, can be made directly in-app to save you time and effort.

Reporting
We’ve added the option to download your year-to-date actuals for accurate, on-demand reporting.

Better budget visibility across the platform
You can now filter all your company expenses according to a budget of your choice. We’ll also show individual budget owners how their incoming expenses affect their budgets, so everyone has full visibility at all times, not just at approval.

More granular utilisation view
We’ve added a utilisation view for all budgets that make up a parent budget - so it’s always clear what’s happening at different levels.

Card transactions can now be split into multiple transactions with different suppliers and exported to NetSuite, eliminating the previous requirement for manual splitting within NetSuite.

Key Benefits

• Pay multiple suppliers by card simultaneously and export as separate bills, bill payments, or journal entries
• Save time, reduce manual work, and prevent errors typically associated with manual splitting in NetSuite
• Reconcile bills and bill payments significantly easier

When connected to Datev DUO, Payhawk customers can now choose to export expenses as ‘paid’ or ‘unpaid’.

Key benefits:

• Circumvent Datev's inability to update expense status to 'paid' post-export
• Sync Payhawk expenses as 'Paid' to prevent duplicate payments

We’ve added a powerful enhancement to your approval workflows! You can now set workflow conditions based on Supplier, giving you more pro-active control over approvals.

• Prevent supplier-less POs by adding Supplier field "is empty" as a condition to your workflow, ensuring supplier onboarding by the finance team when needed.
• Customize approval flows based on specific suppliers. For example, you can reduce unnecessary approvals for frequent commuting allowance suppliers (e.g., Uber) while requiring extra approvals for new suppliers.
• Use new operators "is empty" and "is not empty" also on conditions by Team, Customer Fields and Category.

🚨 Note: Supplier conditions are not available on Multi Entity level yet.

This enhancement ensures that expense requests remain accurate and aligned with approval workflows by automatically returning them to employees for confirmation and re-approval when key fields are modified.

What's new?

Pending expense requests are now automatically returned to employees if an admin splits the expense during approval, ensuring the request is routed to the correct approver.

Key benefits:

• Accurate Approvals: Ensures expenses are reviewed by the correct approver when key workflow fields are modified.
• Improved Workflow Integrity: Automatically returns requests for re-approval, reducing errors and maintaining compliance.
• Streamlined Updates: Employees are prompted to confirm changes, ensuring clarity and accountability in the approval process.

Group Admins can now determine whether approvers can assign substitutes from other entities within the group, or have them restricted to the same entity.

What's new?

Admins now have access to a new toggle in the Group dashboard. When enabled, this feature allows approvers to assign substitutes from other entities within the group during their Out of Office periods.

Key benefits:

• Enhanced Security: The new toggle ensures greater control by allowing admins to decide whether approvers can assign substitutes from other entities within the group.
• Customizable Setup: By default, the toggle is off, giving admins the flexibility to enable cross-entity substitutes only when necessary, catering to specific edge cases.
• Admin Oversight: Group admins retain full access to set substitutes across entities, ensuring seamless management regardless of the toggle’s status.