What's new at Payhawk

🇺🇸 US-based companies can now align with the IRS $75 rule!

What's new?

You can set a threshold for submitting documentary evidence based on the expense total, aligning with the IRS rule:
"Documentary evidence isn't needed if your expense, other than lodging, is less than $75.

Key benefits:

• Simplified compliance: Automatically apply the IRS rule to streamline document collection.
• Flexibility for US businesses: Match your expense processes with industry standards.
• Faster month-end closing: With this setting, US companies can close the month quicker than before, as no documents will be required to submit the expense.
• Seamless setup: Define the expense threshold directly in Payhawk, ensuring smooth implementation for your team.

Seamlessly transition to eInvoicing with the German eInvoicing mandates, including XRechnung and ZUGFeRD formats, starting in January 2025. Be prepared for the upcoming regulations in France and Spain!

Key benefits:

• Receive eInvoices like regular payment documents: Easily receive eInvoices by forwarding, uploading, or drag-and-drop in required formats such as XML.
• Process eInvoices with 100% accuracy: eInvoices are processed instantly, extracting all data with full accuracy. A PDF preview is generated for easy processing, and custom fields enable further categorisation, ensuring efficient workflows.
• Sync to ERP with just a few clicks: Automate payment and bookkeeping processes with our seamless accounts payable integration. Use procure-to-pay functions like 3-way matching with POs, approval routing, and syncing to ERP with just a few clicks.

Save time and improve accuracy with intelligent line item split for seamless expense management!

Key benefits:

• Automatic line item split: Streamline the process by automatically reading and applying multiple tax rates to line items with just one click.
• Quick adjustments: Effortlessly edit, import from previous issues and split amounts for complex invoices with ease.
  ** Save time and reduce errors: Improve accuracy and save time by eliminating manual input, reducing errors in expense management.

PS: You can now view and split items directly in the mobile app - simplifying workflows, reducing complexity and improving efficiency.

Enhance your app experience by adding comments!

Key benefits:

• Comments on expenses: You can now add comments directly to expenses in the mobile app, improving collaboration and tracking.
• Hyperlink support: Easily add and click on hyperlinks within comments for more detailed context and links to related resources.
• Avatar sync: Avatars now sync across the app, with an option for to upload and update them, making your user profile more personalised.
• Comments on card and fund requests: Add comments on card and fund requests, enhancing communication and transparency during the approval process.

Get started today with the refreshed Microsoft Dynamics integration!

Key benefits:

• Seamless integration: Enjoy a smoother and more efficient integration with Microsoft Dynamics Finance.
• Default dimension settings: Now support default dimension settings for better financial tracking and reporting.
• Enhanced expense reporting: Benefit from improved expense reports that align with your Dynamics Finance setup for easier data management.

With Group Budgets, you can now take control of your group's budgets in real time!

Key benefits:

• Enhanced visibility: View all entities' budgets directly from MEM dashboard, offering ultimate control and oversight.
• Customisable dimensions: Select entities as a budget dimension to handle more complex budgeting scenarios and hierarchies.

Ensure increased data-consistency and deeper insights into each expense with our latest update. Now you can syncronize NetSuite date and free text custom fields while also including custom transaction body fields.

Key Benefits

• Decreased manual input with categorization through transaction body fields in Payhawk
• Automated enrichment of every expense with additional insights, such as date and context for the entry.
• Association to specific times and occurences for expenses such as business trips, projects and delivery dates.
• Amplified book-keeping process with less time spent in NetSuite.

Experience greater insights into your spending with this enhancement, helping you to get better understanding and reporting on your expenses in a shorter time.

Review purchase order faster and with more precision—let us handle the line item matching to keep your spending in check!

Key benefits:

• Automated accuracy: We now match the order, invoice, and receipt details for each individual line item, not just the totals.
• Faster review process: Quickly identify discrepancies at the line item level to ensure you're never overcharged or under delivered.
• Enhanced control: Ensure precise matching for better visibility and greater financial oversight.

Simplify your procurement with recurring purchase orders—save time, reduce errors, and keep track of recurring costs effortlessly!

Key benefits:

• Streamlined requests: Employees can now submit recurring purchase requests in a single action, simplifying the process.
• Enhanced tracking: Easily monitor repetitive and related spending to ensure accurate budgeting and spending patterns.
• Error reduction: Minimise data entry mistakes and save time on redundant approval processes.

Enhanced document management is now available with our latest update, enhancing the extraction process across the Portal for a more intuitive experience.

Key benefits:

• Clearer automation tracking: Automation status is now displayed at the top, making it easier to monitor each step.
• Improved visual feedback: Pulsing blue stars replace subtle dots, providing more noticeable loading indicators.
• Unified automation response: All services now return a single, final response, eliminating any conflicting messages.
• Enhanced user interface: Warnings, errors, and informational panels now include animations, ensuring a cohesive experience.

Experience effortless document management with this enhancements, making each step clear and streamlined.