You can now automate when reimbursements are paid out by selecting a specific payout day — and optionally add a confirmation step to review details before anything goes out.
Scheduled payouts
Choose a specific day of the month for all approved reimbursement payments to be automatically executed.
Four-eyes principle
Add an extra layer of control before payments go out:
Head to your Reimbursement settings to configure your payout schedule and approval flow.
Enhanced bulk-import experience
You can now use the bulk import feature to easily import or update group or entity-level records, such as teams, employees, and vendors — and their supporting structures.
Key benefits:
Automatically suggests expense descriptions to save time and reduce manual input. Payhawk now uses AI to pre-fill the description field based on uploaded receipts and past submissions.
Save time on every submission without giving up accuracy or control.
We’ve added a third tab, “Expenses”, to the export file available via Purchases → Download.
This new tab contains the same data and format as the Expenses export (Expenses → Download). It includes all expenses of type Bill that have a non-empty PO field.
The existing Purchases and Line items tabs remain unchanged.
We’ve made an update to help your teams submit purchase requests with less manual work.
Document Data Extraction (OCR)
Now you can upload a price quote or shopping cart screenshot, and Payhawk will automatically extract item-level data—no manual entry needed.
Automated Field Population
We’ve released a host of improvements to the card request workflows:
Payhawk now supports SEPA XML payments, allowing you to export standardised payment files for seamless bulk transfers from an external bank account.
If you're interested in payment run files for other currencies, contact the Payhawk Support team.
You can now pre-order physical Payhawk cards in bulk to have at hand in your place of work - without having to wait for a delivery.
Pre-order cards:
Once assigned, your cards are non-transferrable and will behave just like normal Payhawk cards.
We've added Card audit logs to the Payhawk web portal to give you more granular information about card activities.
As a card owner, you'll be able to see:
Team managers will have similar visibility over their reports' cards, and admins over all cards issued within their entity.
Customers are now able to order their custom fields based on their needs.
Key benefits
• Order custom fields based on their rank
• Order custom fields based on their creation date
Sharper control with improved card workflows, clearer transaction logs, and smarter expense automation — all designed to streamline how you manage spend.
Drastically increase productivity while maintaining complete control with powerful AI agents, budget tracking, procure-to-pay improvements, a brand new beta testing program, and more!