The Payhawk Procurement AI Agent is an AI-powered assistant designed to help you create and manage requests directly in Slack.
To get started, you need to write to the Procurement AI Agent in Slack, the Payhawk web portal, or the Payhawk mobile app. The AI Agent will guide you through each step and ensure compliance with your company’s workflows.
The Procurement AI Agent will ask you for all the necessary information based on the predefined request types and fields in the system; it will use this data to perform the required actions and generate accurate responses for your submission.
This article outlines a few common scenarios you may experience while using the AI Agent.
Requesting hardware
The following table provides an overview of typical scenarios you might experience when submitting hardware requests.
Use case | Prompt example |
|---|---|
New employee setup | I need to order a new MacBook Pro 16", M4 for a new hire starting next month in the Engineering team in the Payhawk Sofia office. |
Accessory replacement |
|
Department upgrade | We need to upgrade the monitors for the entire Sales team in the France office. Process a bulk request for five Dell UltraSharp 34-inch curved monitors. Each monitor costs 300 euros and we will buy them from Amazon. |
Requesting services
The following table provides an overview of typical scenarios you might experience when submitting service requests.
Use case | Prompt example |
|---|---|
New software subscription | We need to purchase a one-year subscription for the Pro plan of Figma for the three members of the UX team. It will cost EUR 50 per seat. Here is the contract. |
External contractor | Initiate a purchase request for Alpha Consulting Agency for 40 hours of SEO strategy work over the next quarter. This service will cost us 4000 euros. Payment will be executed with bank transfer. |
Renewing an existing tool | I need to renew our current Jira license for another year. The current plan supports 50 users. Also, can you make this request annually from now until December 2028? |
Making marketing requests
The following table provides an overview of typical scenarios you might experience when submitting marketing requests.
Use case | Prompt example |
|---|---|
Event sponsorship | Create a purchase request for a Gold Tier Sponsorship package for the Tech Innovate 2026 conference happening in March. |
Promotional merchandise | I need to order 300 branded reusable water bottles and 500 company logo stickers for the upcoming career fair. |
Online advertising campaign | Submit a request to fund a USD 5,000 LinkedIn advertising campaign. It is part of the big initiative to double the revenue next year. Add the money to my virtual Payhawk card. |
Making office requests
The following table provides an overview of typical scenarios you might experience when submitting office requests.
Use case | Prompt example |
|---|---|
Office supplies restock | We are running low on coffee and printer paper <screenshot from Amazon shopping cart>. Order 2 cases of premium coffee beans (20 euros per case) and 10 reams of A4 80gsm paper (EUR 5 per ream) for the main office kitchen in Spain. We order them from OfficeManagement LTD. |
Maintenance service | I need to hire a window cleaning service Clean & Shine LTD for the exterior of the HQ Office building. They want EUR 450 for the service. |
Making learning and development requests
The following table provides an overview of typical scenarios you might experience when submitting learning and development requests.
Use case | Prompt example |
|---|---|
Online course enrolment | I'd like to enroll in the Advanced Digital Marketing online course offered by Coursera <screenshot from website>. The cost is USD 199. I want to pay with my Payhawk card. |
Book purchase | Purchase three copies of the latest The Agile Manager handbook for the new project managers to read. Each one costs 20 euros. |