INVOICE MANAGEMENT SOFTWAREAutomate your invoice management process — at scale.
Automate every step of invoice management with AI — from proactive approval workflows and zero-touch capture to intelligent matching, ERP sync, and global payments in 115 currencies.
Invoice automation that delivers on its promise
Proactive control and visibility without bottlenecks
Direct spend to the right approvers at the right time with fully automated, flexible workflows.
- Enable proactive approval where it makes sense — giving finance full context before the invoice arrives — while keeping the process seamless for employees.
- Set custom multistep workflows based on project, cost centre, org structure, location, and more.
- Manage workflows globally for consistency across entities, or configure them by entity to reflect local policies.
Capture and process invoices with zero manual effort
Take control of invoice management with automated data capture and categorisation. No manual entry, no manual errors:
- Quickly link new invoices to purchase orders
- Automatically extract data from invoices in more than 60 languages
- Save time on data categorisation and let Payhawk’s self-learning OCR do it for you
Eliminate overspend and avoid costly mistakes
Automatically match approved requests, receipt notes, and invoices to verify accuracy before payment — and create POs only when needed.
- Intelligent 2-way and 3-way matching across all payment methods
- Discrepancy checks before payment
- Configurable approval and PO policies
Make fast payments to suppliers globally
Pay supplier bills and reimbursements to recipients around the world in 115 currencies to 150+ countries:
- Clear and upfront transfer costs with market leading rates
- Direct partnership with JP Morgan for enterprise grade payment experience
- Automatically reconcile payments to the ERPs
Never stitch together spreadsheets and statements again
Cut month-end efforts in half with a fully automated solution that integrates with your ERP or accounting system. Live integrations mean month-end work doesn’t have to wait until month end:
- Categorise spend through custom fields and get real-time visibility of costs for different projects, events, and more, all synced to your ERP
- Experience direct API integrations with market-leading ERPs, Microsoft Dynamics 365 Business Central, 365 Finance, and NetSuite.
"As a motorsport team, our expenses cover everything from expensive tyres and fuel to travel/accommodation expenses and event staff. Payhawk helps us manage these costs efficiently and avoid overspending."
Everything you need to run smarter accounts payable process
Start any purchase request in plain language. No forms, no friction.
Configure purchase types with tailored approvals, fields, and payment methods to match your policies.
Purchase requests flow to the right people automatically, our AI Agent takes over stakeholder chasing.
Tailor approval paths by spend type, supplier, or budget.
Track every request against budgets instantly.
Generate Purchase Orders to send to suppliers or use for internal reporting.
Match requests or POs with GRNs and invoices automatically.
Design your process to lead to card top-ups, single-use cards or central invoices.
Categorise, flag discrepancies and then reconcile with ease.
Talk to our team
Your challenges, our expertise — let’s manage business spend smarter.
FAQs
Correct data entry is crucial to avoid systematic errors in accounting, which can lead to fines, penalties, audit issues, and management reporting problems.
Invoice data entry and processing in accounting are crucial for ensuring accurate financial reporting, maintaining compliance with policies and standards, effective cash flow management, budgeting and planning, and maintaining vendor relationships. Automating this process reduces errors, saves time, speeds up processing, cuts costs, allows for easy scaling, enhances visibility, and drives effective compliance.
Bank transfers with Payhawk are free of charge and work with local payment rails.
Payhawk has partnered with 60dias , a leading VAT recovery expert for travel and expenses across Europe. With our automated data extraction system, we take all the relevant information from the receipts and 60dias converts them into invoices with all the necessary requirements for tax deduction. The integration takes care of multiple steps, from the receipts' digital certification (by the AEAT) to obtaining complete and valid invoices. Learn more in our helpdesk article.
Yes, it is very safe. In Payhawk, your funds are securely held in safeguarded accounts with banks in line with European Electronic Money Regulations. Local payments are sent via the following regulated schemes: SEPA Instant, Faster Payments, ACH, or Bisera transfers.
Our live direct integrations allow you to sync all your documents, accounting data and settled payments once reviewed from Payhawk to your ERP or Accounting system of choice. Get in touch and we’ll be happy to explain how we can seamlessly integrate to your ERP or Accounting system. You can also read more in our help desk articles to understand our direct integrations to Microsoft Dynamics, Oracle NetSuite, Quickbooks, Xero, Datev, and Exact Online.