PROCURE-TO-PAY SOFTWAREPurchase order automation — approve spend before it happens
From office supplies to services, get proactive approval on any type of spend with intelligent workflows that adapt to your policies, and 3-way matching for complete control and visibility from intake to payment.
Automate the purchasing process and reduce manual effort
Create, route, and approve requests before spend happens – no more confusion, no more surprises.
Every spend type runs on its own policy. Intelligent routing ensures every purchase request lands with the right approver, reviewer, and budget owner. Based on your rules, roles, and process, requests follow the exact path you set. Our AI Agent does the chasing – so nothing falls through the cracks.
Approvals, supplier info, budgets, conversations – it’s all in one place. That means no more email chains, no duplicate work, and no doubt about what’s approved, by whom, or why. Employees are automatically updated on next steps and finance has all the context to act with confidence.
Every purchase request is tied to the right budget for accurate, real-time decision making. Plan for spend before it hits your ledger. No waiting until month-end. No guessing. Just live visibility into every commitment, allocation, and upcoming expense.
Turn casual requests into complete, compliant workflows. Employees stay productive — policies run in the background. All it takes is a message, a screenshot or even a voice note.
Native integrations and developer API
Market-leading integrations with your ERP, accounting software, HRIS, and security tools, plus a robust RESTful API and real-time webhooks.
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Payhawk handles payment reconciliation automatically and in real-time, allowing you to review expenses throughout the month rather than waiting until month-end.
Integrate your ERP in minutes for real-time syncs of your core accounting data, keeping all expenses, bills, and payments perfectly aligned.
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Don’t take our word for it
Here's what our customers are saying.
"Payhawk gave us the ability to automate and centralize payments and expenses. The user-friendly platform and the integration options with our existing systems were important factors in our choice"
"It's amazing that we can do expenses in seconds. No one has to wait until payroll or the end of the month. It's so easy and flexible that we don't have to rely on the bank."
Full visibility and control from intake to pay, without delay
See what’s approved, match every line item, and track spend in real time. So you never overpay, overspend, or overlook an error again.
Line-by-line checks flag mismatches instantly. Discrepancies trigger additional approvals, so you only ever pay for what was actually ordered.
2- and 3-way line-item matching ensures every invoice, GRN, and PO aligns — no gaps, no surprises.
Pick the payment method in your workflow. Choose to process supplier invoices through Finance or load funds directly onto employee cards for self-service payments.
The invisible orchestrator behind it all
Think of it as the quiet partner making procurement effortless – from the first request to final payment.
Just say what you need. The agent captures the request, fills in the blanks, and gets it moving. Zero learning curve. Zero scary POs.
It knows your approval logic, budget limits, and workflows – and keeps requests on track. Takes over chasing and updates everyone involved.
From approval to payment, the agent nudges the right next step – issuing cards, routing invoices, or sharing context with finance.
Simplify the procurement experience for everyone
Unite finance, procurement, and employees in one intelligent flow – with none of the usual friction.
With proactive spend approval, teams finally have truе real-time visibility over spend. That’s more control with no extra workload.
Policies are automatically enforced, so teams can focus on strategic work, negotiations, and cost-cutting rather than handling routine requests and chasing stakeholders.
Requests are intuitive and policies are baked in. That mean less back and forth, quicker approvals and effortless purchasing.
With proactive spend approval, teams finally have truе real-time visibility over spend. That’s more control with no extra workload.
Policies are automatically enforced, so teams can focus on strategic work, negotiations, and cost-cutting rather than handling routine requests and chasing stakeholders.
Requests are intuitive and policies are baked in. That mean less back and forth, quicker approvals and effortless purchasing.
Everything you need to run smarter procure-to-pay
Start any purchase request in plain language. No forms, no friction.
Configure purchase types with tailored approvals, fields, and payment methods to match your policies.
Purchase requests flow to the right people automatically, our AI Agent takes over stakeholder chasing.
Tailor approval paths by spend type, supplier, or budget.
Track every request against budgets instantly.
Generate Purchase Orders to send to suppliers or use for internal reporting.
Match requests or POs with GRNs and invoices automatically.
Design your process to lead to card top-ups, single-use cards or central invoices.
Categorise, flag discrepancies and then reconcile with ease.
Talk to our team
Your challenges, our expertise — let’s manage business spend smarter.
FAQ
Procure-to-pay (P2P) software is an integrated system that provides a full cycle of procurement and supply chain management processes. It is designed to streamline the entire procurement process from the point of making a request for goods or services (procure) to the point of paying the suppliers (pay).
Procure-to-pay is an end-to-end process that handles both purchasing and accounts payable tasks, such as purchase requests, purchase orders, invoice reconciliation and approval, and payment for goods or services.
2-way matching compares a purchase order against an invoice. 3-way matching goes further by also checking receipts or delivery notes. Payhawk automates this down to the line item, catching discrepancies before they reach your ledger.
Every request is linked to a budget from the start. Approvals commit funds in real time, so approvers always see what’s left before saying yes. Line-by-line checks flag mismatches instantly, meaning you only pay for what was actually ordered.
The software automates the entire procurement process, eliminating the need for manual data entry and reducing errors. From the creation of purchase requests to the approval workflows and final payments, everything is streamlined and automated.
Very. Once a request is approved, Finance can process supplier invoices through AP, or funds can be loaded onto a single-use or employee card. You set the rules — Payhawk makes sure the process is followed.
Yes — that’s the point. Employees can just type what they need in plain language. Payhawk’s AI Agent collects the right info, applies your rules, and routes it for approval. No confusing forms. No compliance headaches.
The time for implementation can vary based on the specific needs and size of your business. Our team is here to help and guide you through the process.
Payhawk procure-to-pay allows for a high level of customisation. You can map out your purchase approval workflows, set discrepancy thresholds, and customise supplier data entry and collection according to your business needs.
Our software is designed with a user-friendly interface that makes it easy to create purchase requests, manage invoices, and handle payments. It is designed to be intuitive and easy to adapt to.