EXPENSE MANAGEMENT AUTOMATIONBusiness travel expenses
Use Payhawk to track mileage, per diems, and out-of-pocket reimbursements, all in one place. Streamline expenses, boost compliance, and reimburse employees globally.
Travel expense management
Sync travel expenses seamlessly, automate expense tracking, eliminate receipt chasing, reimburse employees with few clicks and more.
Track mileage accurately
Accurately reimburse your team members with just a few clicks whenever they use their own vehicle for business. Travelling employees only need to add the start and end points (and any other stops), and Payhawk automatically calculates the rest.
- Easy journey tracking
- Effortless trip reimbursement
- Control your tax deductible expenses
Manage per diems
Your finance team can now easily set custom per diem rates and add the deduction amounts. Once you approve the per diem request, the employee will be reimbursed in a single click directly from Payhawk.
- Set custom per diem rates
- Automatic cost calculations
- Compliant with regulations
Make quick, low-cost global reimbursements
Reimburse employees in a matter of hours in their local currency straight from the platform:
- 50+ currencies into 160+ countries
- Clear and upfront transfer costs
- Customisable approval workflows
- Automatic reconciliation to your ERP
Connect Payhawk and Travelperk for a smooth ride
Match invoices from TravelPerk to transactions in Payhawk and automatically recognise different VAT amounts.
- Direct integration
- Transactions matched to invoices
- Invoice data uploaded to Payhawk
- Different VAT amounts recognition
- Automated reconciliation
Make expense reports easier than ever
Get an expense management experience employees love with all of the controls. Capture receipts with a snap, while automated expense categorisation and approval flows streamline finance and accounting processes.
Control spend with ease
Feel confident with control mechanisms built into every type of spend. Whether it's proactive card controls, custom approval flows, or PO 3-way matching — we've got you covered.
Reconcile expenses in real-time for a faster month-end
Simplify your reconciliation process with OCR data capture, custom spend categorisation, and direct data transfer to your ERP or accounting system. Review your expenses and let the data flow, with no manual syncs, zero errors, and a faster month-end close.
Don’t take our word for it
"We didn't have a system that let employees submit their trip expenses easily. And we wanted to find a solution that allowed employees to use corporate cards, apply for a daily allowance, upload all of their travel and work expenses, and get fast approvals."
"We often work with TravelPerk when we need a plane ticket or hotel. And because it's integrated with Payhawk, it saves us a ton of time because people don't even have to upload a receipt. Everything is integrated!"
"As we grew and started travelling more, we needed to track spending more efficiently, roll out our flexible expense policies, and achieve lower FX fees."
Talk to our team
Your challenges, our expertise — let’s manage business spend smarter.
Have a question?
Yes, you can! The integration facilitates automated reconciliation of all TravelPerk expenses made with the Payhawk company card. The integration fetches the invoices from TravelPerk and matches them to the transactions done with the card. Read more about it here.
Yes, it is safe. Payhawk connects directly to your employee’s bank account and lets you complete the transfer via SEPA Instant or Faster Payments. Read more here.
And check out our corporate Visa cards page to find out more about using corporate cards and leveraging [flexible card controls](The type of card you choose is important — crucial. But as previously mentioned, you also need the right software to support it. Without the right technology, you can't get visibility over spending, and you can't set limits, introduce card controls, and report on spending accurately. ).
Once the per diem rates are set in the portal, employees simply need to enter travel data. Then, Payhawk will automatically calculate the per diem reimbursement amount for the employee. Read more here and also here.
The employee will first use Google Maps to help make their mileage expense. Then, once your business's mileage rates are set in the portal, Payhawk will multiply this rate by the KM provided by the employee in Google Maps. Read more here.