To get reimbursed for the company expenses you paid for out of your pocket, you need to add your bank details so that your entity representatives know which account to feed.
In some cases, reimbursement details are managed by your company's administrators. If you cannot access or edit these details, contact your Payhawk Administrator for assistance.
You can initially provide your payment details or subsequently update them both from the Payhawk mobile app and web portal, provided your company has enabled this feature for individual users. In cases where this is not possible, you can ask your manager or Payhawk Administrator to update the details for you.
Additionally, if reimbursements are not enabled for your company’s Payhawk account, you need to contact your Payhawk Administrator to activate this feature.
If you need to remove your bank details used by your company for reimbursement, contact the Payhawk Support team.
Notes
It is possible to get reimbursed through a global bank payment. In such cases, contact a Payhawk administrator at your company.
The payment details you'll be requested to provide in Payhawk differ depending on the currency in which you want to be reimbursed. For example:
For GBP, you'll be required to provide the sort code of your bank and your account number.
For USD, you'll be required to provide your account number, your 9-digit routing number, and your account type (checking, savings, general ledger, or loan).
To add your bank details for more than one entity, you'll need to repeat the relevant process as described below.
Adding your reimbursement details from the mobile app
To provide your reimbursement bank details in the Payhawk mobile app:
In the Payhawk mobile app, tap your profile icon.
Go to Reimbursement details and select the entity for which you want to add your bank details.
Go to the Currency field and select the currency in which you want to be reimbursed. Tap Select.
Enter the bank details that are required for making the transfer in the desired currency.
Tap Save.
Editing your bank details from the mobile app
To edit your personal bank details the company can use for reimbursements from the Payhawk mobile app:
In the Payhawk mobile app, tap your profile icon.
Go to Reimbursement details and modify the data you need.
Tap Save.
Adding your reimbursement details in the portal
To provide your reimbursement bank details in the Payhawk web portal:
In the Payhawk web portal, hover over your profile icon and go to Manage account > Reimbursement details.
Choose the entity for which you want to add your bank details.
From the drop-down menu, choose the currency in which you want to be reimbursed.
Enter the bank details that are required for making the transfer in the desired currency.
Click Save changes.
Editing your bank details in the portal
To edit your personal bank details the company can use for reimbursements:
In the Payhawk web portal, hover over your profile icon and go to Manage account > Reimbursement details.
Modify the data you need and click on Save changes.