The Authorized Representative is a built-in Payhawk role designed for KYC and identity verification tasks. It gives a team member the access needed to handle compliance documentation on behalf of your company, without granting full Administrator access.
The Authorized Representative role is different from the legal concept of an authorized representative (power of attorney). Holding this role in Payhawk does not grant legal authority to represent your company; that requires a separate legal arrangement.
Using the Authorized Representative role
When a company registers with Payhawk, the first registrant automatically receives the Administrator role. They can then delegate KYC and identity verification tasks to a specific team member, such as a legal or compliance professional, by assigning them the Authorized Representative role.
This avoids the security risk of granting full Administrator access just to enable someone to handle KYC tasks.
Authorized Representative permissions
An Authorized Representative can:
Receive KYC notifications
Access and fill in KYC forms
Upload and remove identity documents
Complete identity verification (IDV), if authorized by Payhawk's Compliance team
Sign off on KYC submissions, if authorized by Payhawk's Compliance team
Outside of KYC tasks, the Authorized Representative has the same access as a Payhawk Employee. They can view and manage their own cards and expenses, but cannot access company-wide financial data or administrative settings.
Assigning the Authorized Representative role
Only a Payhawk Administrator can assign the Authorized Representative role:
In the Payhawk Web Portal, go to Employees.
Select the employee you want to assign the role to.
In the Profile tab, under Account > Role, select Authorized Representative from the drop-down menu. Changes are saved automatically.