This article provides answers to some of the most frequently asked questions (FAQ) related to per diems in Payhawk.
Can I add more than 999 locations in the import sheet?
Yes, it is possible to add more locations beyond the default 999 rows in the import sheet.
Can I remove the deductions section from user visibility?
No, the deductions section cannot be removed from visibility.
Can I add extra locations that aren't actual locations for special users' requests like supplementing per diems?
Yes, this can be achieved by adding a deduction with a negative sign.
Can I change the time limits for determining half-day versus full-day rates?
Yes, the time ranges and rates are fully customizable.
Can half-day rates apply to the first and last days of longer trips, not just single-day trips?
Yes, this can be configured by using a specific rate for the required time range.
Do you automatically update the yearly per diem rates which are provided as templates?
Yes, it’s automatically done for the ones for which Payhawk currently has country-specific rates such as Austria, the Czech Republic, Ireland, the UK, Norway, Poland, and Finland.
Can I set different per diem rates for different employees or trip types?
No. At any given time, your company has one active per diem policy, and it applies to all employees and to every trip type that uses per diem mode. Payhawk does not let you create a second per diem policy with overlapping dates.
To give some trips a higher daily amount (for example, client meetings), you can create a separate trip type and set its daily spend to Card allowance with its own limit. The allowance is then a spending budget on the traveler's card rather than a per diem reimbursement. For more information, see the article on configuring travel policies.