These Terms and Conditions ("Terms") govern participation in the Payhawk Webinar Reward Campaign (the “Campaign”) organized by Payhawk Limited. By registering for and attending the Campaign webinar, You agree to be bound by these Terms.

1. Definitions

1.1. Campaign means the Payhawk Webinar Reward Campaign governed by these Terms.
1.2. Customer means a legal entity, or an individual working within or for such a legal entity, that is an active user of Payhawk’s Product(s).
1.3. Prospect means a legal entity, or an individual working within or for such a legal entity, that is not currently a Customer but may be interested in purchasing Payhawk’s Product(s).
1.4. Participant or You means any eligible individual who registers for and attends the Campaign webinar on behalf of a Prospect or a Customer.
1.5. Payhawk means Payhawk Inc., a C Corporation, established in Delaware, USA, having its principal office located at 1460 Broadway, Suite 12014 New York NY 10036, including all subsidiaries and affiliates.
1.6. Product means Payhawk’s software products and services, including but not limited to expense management, invoice processing, card issuing, and the AI Office of the CFO.
1.7. Prize or Reward means the promotional benefit available to eligible Participants, as described in Section 3;
1.8. Territory means the United States and other countries where Payhawk operates and is legally allowed to run this Campaign.
1.9 Webinar means the online event titled "Payhawk Link & Control Product Showcase" hosted by Payhawk on November 6th, 2025;

2. Participation and Eligibility

2.1. To be eligible for the Reward, You must:
-Register for the live Webinar;
-Provide a valid corporate email address upon registration.
2.2. The Campaign is open to:
-Prospective Customers who are not yet using Payhawk;
-Members of the general public representing a legal entity (e.g., finance professionals, decision-makers, etc.).
2.3. In order for the Prospects to redeem the Prize, they must first become a Customer by signing up for an eligible Payhawk subscription plan before December 31st, 2025.

3. Reward

3.1. Eligible Participants who sign up for a Payhawk subscription before December 31st, 2025, will receive one (1) months free of charge as part of their initial subscription period.
3.2. Eligibility Conditions
-The Participant must register for the Webinar live;
-The Prospect must sign a subscription contract with Payhawk with a minimum term of 12 months (standard contract lengths: 13 / 25 / 37 months);
-The Reward applies only to new Customers;

3.3. Commercial Terms:
-The first invoice will be deferred to month two of the contract;
-No cashback or financial incentives will be payable during the free months;
-Implementation begins immediately and is included in the overall contract value.

3.4. The Reward is non-transferable, non-refundable, and has no cash equivalent.
3.5. Payhawk reserves the right to substitute the Prize with another of equal or greater value if necessary.

4. Personal Data and Privacy

4.1. By participating in the Campaign, You agree that Payhawk may collect and process your personal data for the purposes of administering the Campaign, contacting winners, and delivering relevant marketing communications (subject to your consent, where required).
4.2. The following personal data may be collected and processed:
-First and last name;
-Corporate email address;
-Company name;
-Webinar attendance data.
4.3. All data will be processed in accordance with Payhawk’s Privacy Policy.

5. Campaign Period

5.1. The Campaign will start with the Webinar and ends on December 31st, 2025, or once all eligible Rewards have been issued, whichever comes first;
5.2. Payhawk reserves the right to amend, suspend, or terminate the Campaign at any time without prior notice.

6. Miscellaneous

6.1. These Terms are governed by the laws of England and Wales.
6.2. These Terms are available in English only.
6.3. In the event of any conflict between these Terms and other Payhawk terms, these Terms shall prevail solely for the purposes of the Campaign.
6.4. Nothing in these Terms shall be construed to create a partnership, joint venture, or agency relationship between You and Payhawk.

7. AI Product Disclaimer

7.1. The Payhawk products are a part of the proprietary software module, some of which is powered by artificial intelligence and machine learning technologies. It is designed to assist finance teams with insights, automation, and decision-making support, but is not a substitute for professional financial advice or human oversight.
7.2. As with all AI-based tools, the accuracy, relevance, and effectiveness of outputs may vary depending on data quality, usage context, and other factors. Payhawk makes no guarantees regarding specific business outcomes, financial performance, or operational improvements resulting from use of the AI Modules.
7.3. Features within the AI Office of the CFO may be subject to continuous development and improvement. Some functionality may be in beta, limited release, or dependent on third-party integrations or data availability.
7.4. Payhawk reserves the right to update, modify, limit, or discontinue the AI Office of the CFO at its sole discretion, with or without notice. In such cases, Payhawk will endeavor to provide a suitable alternative or communicate changes to affected users.

8. Contact

For any questions about the Campaign or these Terms, please contact us at:
📧 marketing@payhawk.com