Global spend management software
Control global business spend, simplify finance processes, seamlessly transfer data to your ERP or accounting software, and give employees spending power with globally-accepted credit and debit cards.
PCI DSS and ISO 27001 certified
Efficiency-boosting spend management software
Manage employee expenses, reimbursements, bill payments, accounts payable, and company cards in a single platform.
Use globally-accepted virtual or physical debit or credit cards, and add to Apple or Google Pay for even more agility.
Monitor all of your group’s spend in one place. You can check top spenders by team and entity across everything from bill payments to reimbursements in the Group Dashboard.
Send automatic prompts to employee phones to remind them to submit their data. And make data capture simple and error-free with leading-class OCR tech.
Monitor subscriptions, pinpoint duplicates, and avoid cost creep. Plus, pay bills and get reminders to upload funds ahead of payment dates.
Export expenses, payments, and deposits in seconds, benefit from automatic two-way communication and get error-free reconciliations with seamless data transfer.
Spend management made simple
Empower your teams with globally accepted credit and debit cards
Issue globally accepted corporate credit and debit cards individually or in bulk and get set to spend in just seconds thanks to virtual Payhawk cards. Apple and Google Pay compatible, Payhawk corporate cards also come with low FX rates and important spend controls including daily limits, and ATM blocks, and more.
Automated reconciliation of expenses for a faster month-end
Simplify your expense reconciliation process with OCR data capture, custom spend categorization, and direct data transfer to your ERP or accounting system. Review your expenses and let the data flow, with no manual syncs and zero errors. Leading direct ERP and accounting system integrations leads to a faster, more accurate month-end.
Receipt chasing done for you
Save time looking for receipts with clever features like automatic receipt chasing and auto-blocking cards due to late expenses. Plus, reduce data entry and manual verification for both employees and finance teams with leading-class OCR technology.
Easy subscription management to avoid overspend
Load and pay bills or issue credit notes via the platform alongside your other expenses and leverage smart subscription spend software to avoid duplication and cost creep. Let Payhawk’s AI pinpoint subscriptions, predict the billed amount, and remind you to upload funds before payments are due.
.svg)
Allocate spend to team and project budgets
Allocate employee cards to team or project budgets and apply specific limits and workflows to these groups. Track spend easily and drive budget accountability across your fast-moving business.
Get automatic communication to your ERP
Take back your time and stop wasting hours identifying discrepancies thanks to direct integrations with your ERP and accounting systems. Seamlessly export expenses, payments, and deposits in seconds and benefit from automatic two-way communication to save more than two hours on manual processes a day.
Build approval flows based on org charts and holidays
Custom build multi-step approval workflows based on payment size, org charts, holidays, and more, to alert managers of when they need to review and approve expenses. Create and customize workflows with ease and apply them to individuals, teams, and other groups.
See what our customers say
How a MAN Truck & Bus simplified expenses and saved 85%
How PrimeFlight uses Payhawk to take procurement efficiency to new heights
Cutting finance processing costs by up to 40% at Starship
Workable replaces Spendesk and Expensify with Payhawk (for one global solution)
FAQs
Spend management software is a type of business software that helps organizations manage their expenses and control costs. It can provide a range of features, including expense tracking, budgeting, procurement, bill payments, and reporting.
Some of the key benefits of spend management software include:
- Improved visibility: By centralizing financial data and providing real-time insights into spending, spend management software can help organizations gain a clearer understanding of their expenses and make informed decisions.
- Increased efficiency: Spend management software can streamline processes such as bill payments and procurement, reducing the time and resources required to manage expenses.
- Better compliance: By enforcing spending policies and providing alerts for potential compliance issues, spend management software can help organizations stay on top of regulatory requirements and avoid penalties.
- Cost savings: By identifying areas of overspending and opportunities for cost reduction, spend management software can help organizations optimize their spending and improve their bottom line.
Overall, spend management software can be a valuable tool for organizations looking to improve their financial management and control costs.
Spend management software is a type of business software that can help organizations manage their expenses and control costs. Some of the key benefits of using spend management software include:
- Improved visibility: By centralizing financial data and providing real-time insights into spending, spend management software can help organizations gain a clearer understanding of their expenses and make informed decisions.
- Increased efficiency: Spend management software can streamline processes such as expense tracking, invoice processing, and procurement, reducing the time and resources required to manage expenses.
- Better compliance: By enforcing spending policies and providing alerts for potential compliance issues, spend management software can help organizations stay on top of regulatory requirements and avoid penalties.
- Cost savings: By identifying areas of overspending and opportunities for cost reduction, spend management software can help organizations optimize their spending and improve their bottom line.
- Improved supplier management: Spend management software can provide organizations with a centralized system for managing supplier relationships, enabling them to negotiate better prices and terms.
- Enhanced reporting and analytics: Spend management software can provide organizations with robust reporting and analytics capabilities, allowing them to track spending trends and identify areas for improvement.
Overall, spend management software can be a valuable tool for organizations looking to improve their financial management and control costs.
Spend management software and Enterprise Resource Planning (ERP) systems can work together to provide a comprehensive solution for managing an organization's finances.
Spend management software typically focuses on managing expenses, such as tracking purchases, managing supplier relationships, and processing invoices. It provides a user-friendly interface for employees to submit expenses and for managers to approve or reject them. The software also provides real-time visibility into expenses and can alert managers to any potential compliance issues.
On the other hand, an ERP system integrates financial and operational data across an organization's various departments and functions. It can help automate financial processes, such as general ledger accounting, accounts payable, and accounts receivable. An ERP system can also provide financial reporting and analysis capabilities, as well as support for inventory management, supply chain management, and other operational functions.
When integrated, spend management software and ERP systems can provide a complete view of an organization's financial data, including both expenses and revenue. This integration can help organizations make more informed decisions by providing a consolidated view of financial data, reducing the risk of errors, and ensuring data accuracy.
For example, when an employee pays with a company card and uploads an expense receipt into the spend management software, the data can be automatically synced with the ERP system. The ERP system can then use this data to update financial records and provide insights into how expenses impact the organization's overall financial performance.