MARKETING & CREATIVE AGENCIES

Take control of project spend

We know what you're thinking.... "It's not a priority for the company right now." You're probably busy with your daily operations, which is understandable.

But based on our experience in the sector, until you implement expense management software, with its policies, controls and automated reconciliation, your daily operations won't improve. What's more, you'll probably keep coming across the following issues:

• Expenses that break company policy
• Lost & missing receipts
• Trip blockages and delays due to incidents (which in many cases can be solved with a request for extra funds)
• Slow and late month closings

Sound familiar? If so, then the best time to implement Payhawk was yesterday...
The good news is that the second-best time is today. Schedule a 15-minute call with one of our experts.

Many agencies are reluctant to issue expense cards to their employees and freelancers, fearing that it may put company funds at risk. But there really is no need to worry with cards from Payhawk featuring built-in policies and controls.

Payhawk cards offer several advanced functionalities explicitly designed for financial control - you can:

• Create custom spending limits
• Block or allow spend in countries or regions, at days or times, and across select merchants or merchant categories
• Establish specific spending policies
• Get real-time spend visibility
• Automatically block cards if the employee doesn't submit receipts
• Freeze cards in one click
• Issue single-use cards
• And much more

Instead of being a risk, Payhawk cards are a precise control mechanism, giving you an efficient solution to prevent capital leaks, guarantee transparency and improve expense management in companies where travel and unforeseen events are part of daily life.

If you still spend time manually reconciling cards and bank statements, then you probably come across some or all of these issues:

• Tonnes of manual admin and data entry
• Human error
• Repetitive and tedious processes
• No real-time visibility
• Difficulty identifying discrepancies
• Need for constant staff intervention
• Increased risk of audit delays
• Complexity to scale with growth
• High operating costs (due to amount of staff time)
• Disorganised documentation process
• Risk of regulatory non-compliance

So far, so not good! But if you introduce Payhawk and the automated reconciliation then you'll quickly enjoy these benefits:

• Major time savings
• Greater precision and fewer errors
• Automatic transaction comparison
• Real-time expense visibility
• Automatic discrepancy identification
• Less need for manual intervention
• Simplified audit processes
• Scalable solution as the company grows
• Reduced operating costs
• Seamless integration with accounting systems
• Centralised cards and corporate expense management
• Easier compliance
• Automatic & organised financial reports

Freelancers, contractors, and employees can submit expenses in seconds via the mobile app using AI-powered OCR for receipts. Whether it's a quick coffee run or a last-minute camera rental, expenses are captured, categorised, and routed for approval without the email back and forth. Plus, you can choose to give them single-use cards or even process reimbursement quickly, all connected to the app.

At Payhawk, we give you total visibility and control over project budgets from start to finish. Set up custom budgets, assign cost codes, track spend by client or campaign, and stay profitable without drowning in spreadsheets. Plus, native integrations with ERPs like NetSuite and Xero make closing the books faster and less painful.

At Payhawk, our subscription management features automatically detect recurring payments, assign owners, and alert you before renewals. It's like having a watchdog for Figma, Adobe, stock libraries, and more, helping you cut duplicate tools and stop wasting your budget.