Group CFO? Get the complete guide to multi-entity spend control (feat' top CFO insights)

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Group CFO? Get the complete guide to multi-entity spend control (feat' top CFO insights)

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MARKETING & CREATIVE AGENCIES Take control of project spend

Manage project spend, streamline freelance reimbursements, and take the stress out of ad-hoc expenses with a single, integrated platform built for modern marketing and creative teams.

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Leaders from the marketing, comms, and creative industry across 32 countries manage spend with Payhawk
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verto digital

Powering project spend control at PinPoint Media Ltd.

Creative projects, controlled expenses

SPEND CATEGORISATION

Keep your projects on budget

Stay on top of every client campaign with customisable budgets, POs, and cost codes. Track spend by client, project, team, media type, or more, and keep every job profitable and on budget.

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APPROVAL WORKFLOWS

Control your project and campaign spend

Build custom workflows across all payment types — and set rules by project, amount, or category, and auto-route expenses to the right approver. Create multi-step approvals, enable fund requests, or use zero-balance cards to stay in control of teams and freelancers, without slowing teams down.

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FAST-ISSUE VIRTUAL CARDS

Manage ad spend more easily

Issue virtual cards in seconds for platforms like Meta, Google, and TikTok Ads — each with its own limit, policy, and project tag. Ditch shared cards for good, reduce fraud risk, and make reconciliation fast and stress-free.

Illustration showing that each business expense is automatically categorised and an image of a happy accountant not needing to manually fill all the data in the ERP system
SUBSCRIPTION MANAGEMENT

Manage all your SaaS subscriptions in one place

Stay on top of all your SaaS subscriptions, from Adobe and Figma to stock libraries and editing tools. Automatically detect recurring spend, assign owners, and get alerts before renewals. Track subscriptions by team or project, eliminate duplicates, and stop paying for tools you no longer use.

Image showing the seamless integrations between the expense management platform and the accounting and ERP software
EMPLOYEE REIMBURSEMENT

Support travelling teams and freelancers

Support hassle-free reimbursements with an easy-to-use expense management app. Let your freelancers and contractors submit expenses on the fly with AI-powered OCR receipt capture, real-time card issuance, and automated approvals.

Image showing happy employees who have received the reimbursement for the made with pocket money business expenses really fast
GLOBALLY-ACCEPTED CARDS

Multi-currency spend made simple

Pay suppliers and cover ongoing and one-off employee travel costs globally with Payhawk Visa cards. Plus, take advantage of 0% FX fees on seven currencies and 1.99% FX for all others.

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ERP INTEGRATION

Get total spend visibility

Connect Payhawk to your ERP or accounting platform in just a few clicks — with native integrations for NetSuite, Xero, and QuickBooks. Sync spend data in real time for better decision-making and close the books faster, without chasing receipts or juggling exports.

Image showing happy employees who have received the reimbursement for the made with pocket money business expenses really fast
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“Payhawk's made such a difference to our expense processes, streamlining everything and giving us great oversight of where our money is going... I honestly can't imagine working without Payhawk now!"

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Annabel Lawton-Smith
Production & Ops Manager
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“We use Payhawk for on-the-spot spending, travel expenses, collecting and chasing receipts, spend transparency, real-time control of company funds, and even more... It's truly integrated into all our finance processes. Adding everything up, we've easily saved about five days a month with Payhawk!"

Stuart Bellet, Undercurrent's Finance Controller
Stuart Bellet
Finance Controller
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“Thanks to Payhawk, the days of dreaded expense reports are over! And the OCR even does part of my job for me, it's like the four-eye principle in action — a real time saver! Payhawk enables me to free up my time to focus on tasks that create company value.”

 Nadia Vanuytrecht, HR & Operations Manager at Explose
Nadia Vanuytrecht
HR & Operations Manager

Save with automation-powered spend management

55,000h
saved per year just on manual data entry
£2.4 million
saved by preventing out-of-policy card spend
£2M
saved annually from VAT reclaim

*The VAT savings metrics are from real Payhawk clients but your exact savings will depend on your business size, type, spend volumes, and your local VAT reclaim legislation.


The-most-trusted-AP-solutionThe-most-trusted-AP-solution

From the moment you join us we're committed to your success

Smooth onboarding and implementation

Our dedicated team guides you through the onboarding process, ensuring a smooth transition and setting you up for success from day one.

Lightning-fast, multilingual, real human support team

Whether you have questions, technical challenges, or need assistance, our in-house experts are just a message away.

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99%
customer satisfaction rate
40s
average first response time
<24h
average issue resolution time

FAQs