Jun 3, 2020
5 mins read

Introducing Requests and Spending Policies

Payhawk Requests and spending policies - new features
Quick summary

We are happy to announce the availability of two key features Fund Requests and Spend Policies! We hope to minimize the number of times employees are left without budgets by building the requests for additional funds and approval process directly within the Payhawk mobile app. We are also introducing the ability to manage multiple cards with a group spend policy so that you can set different spend policy levels for Executives, Managers, and Employees and assign it to cards.

Table of Contents

    Requests for funds

    Lack of funds on cards is the most common reason why transactions don’t go through for Payhawk cardholders. In the past, employees had to reach out to their financial teams to request an increase in their spending limit via email or Slack. With the addition of Requests, employees can now request funds directly from the Payhawk mobile app and track the approval progress.

    To control company spending, finance managers have the ability to define automatic approval for requests for small amounts and set a manual approval process for large amounts by a finance manager or a team lead. The person responsible for the approval is notified with a push notification and details of the request.

    Screenshots of our new Fund requests and approval featureScreenshots of our new Fund requests and approval feature

    Unlock better financial control with smart expense management

    The Requests feature is available from today for all Premium and Enterprise Payhawk customers. It can be enabled on an individual card level using the Allow fund requests toggle visible in the Settings screen.

    A screenshot from Payhawk spend management solution, showing remaining card balance and custom card limits. A screenshot from Payhawk spend management solution, showing remaining card balance and custom card limits.

    The Requests feature is especially useful when you have a zero spending policy and control every spend request on a case by case basis without the need to handle requests and approvals over lengthy Slack conversations and email threads. All requests and approvals are securely logged to provide an audit trail for future reference.

    Spending policies

    We are also introducing the ability to manage multiple cards with a group spend policy to easily configure limits and card settings for Executives, Managers, and Employees. With this new feature, you can group card level controls such as recurring limits, ATM withdrawals, and approval chain for requests and manage all cards in bulk without the need to deal with individual card controls.

    You can also define a limit for automatic approval on requests that is helpful if you don't want to bother administrators and the finance team for small requests under a certain amount. If you want to have a super rigid spending policy, you can set a zero recurring limit for your employees, and approve every request as it comes through the system.

    Custom limits for spend managers illustratedCustom limits for spend managers illustrated

    You can define the following features on a spend policy level:

    • Recurring monthly budget to be available on each card at the beginning of the month
    • Enable or disable ATM withdrawals for physical cards
    • Approval chain for Requests with a flexible automatic top-up for small requests

    You can read more about Spending Policies in our help center. If you have any questions on how to use these features, don't hesitate to contact us directly.

    Hristo Borisov - Chief Executive Officer at Payhawk corporate spend management solution.
    Hristo Borisov
    Chief Executive Officer

    Hristo is the compass guiding Payhawk's journey. With a rich background in engineering аnd product management he is a stalwart advocate for our products and customers, bringing a mix of innovation and user-centricity to everything we do. Outside the office, you'll catch him enjoying camper and sailing trips, shredding slopes on his snowboard, or simply soaking up precious moments with his family.

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