ACCOUNTS PAYABLE AUTOMATION

Automate your accounts payable process — at scale.

Take back valuable time and strengthen payment controls with end-to-end accounts payable software.

33%
reduction in manual workload
50%
faster month-end close
100%
real-time reconciliation
procure to pay icon
NEW RELEASE

Approve spend before it happens with intuitive Purchase Orders automating your Procure-to-Pay process!

Integrated purchase requests, approvals, PO creation, invoice management, and automated accounts payable on one seamless platform.

Zero-touch invoice processing

Capture and process invoices with zero manual effort

Take control of invoice management with automated data capture and categorisation. No manual entry, no manual errors:

  • Quickly link new invoices to purchase orders
  • Automatically extract data from invoices in more than 60 languages
  • Save time on data categorisation and let Payhawk’s self-learning OCR do it for you
Capture-and-process-invoices-with-zero-manual-effort
Automated approval workflows

Remove the back and forth, keep the control and visibility

Direct invoices to the right approvers at the right time with fully automated and streamlined workflows. Ensure spend is accounted for and always approved by the right people:

  • Set custom multistep approval workflows based on different criteria: project, cost-centre, org structure, location, and more
  • Manage workflows at a group level to ensure consistency across entities or set by entity to suit your company policies
Remove-the-back-and-forth-keep-the-control-and-visibility
Automatic 3-way PO matching

Eliminate overspend and avoid costly mistakes

Ensure accuracy and identify discrepancies with your purchases before issuing payments to suppliers by matching purchase orders, receipt notes, and invoices.

  • 2-way and 3-way matching
  • Discrepancies check and alerts
  • Highly configurable purchase order policies
3-way matching
Centralised payments

Manage all your payments in one place

Manage invoice and employee reimbursement payments alongside card spend in a single place. Get complete visibility in a single group dashboard view, letting you see:

  • Spend broken down by team and entity so you can identify areas for cost optimisation
  • Expense processing status by entity to help you drive a stress-free month-end
  • Upcoming spend and available funds to cover it, ensuring you don’t delay payments
Manage-all-your-payments-in-one-place
Instant reconciliation

Never stitch together spreadsheets and statements again

Cut month-end efforts in half with a fully automated solution that integrates with your ERP or accounting system. Live integrations mean month-end work doesn’t have to wait until month end:

Never-stitch-together-spreadsheets-and-statements-again
Abacum logo

“Using Payhawk has helped us take control of business expenses, policies, and compliance. And, it’s helped avoid admin, paperwork, Excel back and forth, and reimbursements via payroll.”

Jorge Lluch - Co-founder & COO at Abacum
Jorge Lluch
Co-founder & COO at Abacum
Explose logo

“The OCR does part of my job by identifying duplicate invoices and populating the fields so it’s like the four-eyes principle in action: a real time saver!”

Nadia Vanuytrecht - HR & Operations Manager, Explose agency
Nadia Vanuytrecht
HR & Operations Manager, Explose agency
Plan A logo

“Payhawk offers a great product package: an intuitive and easy-to-use tool that can integrate with several business applications, a Customer Success team that provides excellent service, and a Product team that actively communicates with and gathers feedback from its customers.”

Alexander Sakakushev, Head of finance at Plan A
Alexander Sakakushev
Head of finance at Plan A

Send payments to suppliers, anywhere

Make fast, low-cost payments to suppliers globally

Execute international bank transfers directly from the platform in 50+ currencies into 160+ countries:

  • Clear and upfront transfer costs
  • Save more as your transfer volumes increase
  • Set custom approvals workflows
  • Automatically reconcile payments to the ERPs
Make-fast-low-cost-payments-to-suppliers-globally
160+
countries
50+
currencies*
5x
savings on transfer costs

Some currencies may not apply. For a full list, please visit wise.com to find out more.

Simon Shohet Finance and Strategy Senior Manager, Alma

Payhawk's international bank payments feature means we now have one platform in which we can manage our payments from personal reimbursements to paying suppliers in different currencies including USD. We like that we don't have to switch to different providers to make payments and that we now have complete spend overview in Payhawk.

Simon Shohet Finance and Strategy Senior Manager, Alma

Simplify invoice management for everyone

Finance team

Execute supplier payments with all related contexts and work more efficiently with filtered views for payment runs. No more duplicates, overdue invoices, or unauthorised spend.

Accountants

Fully automate data entry thanks to AI-driven OCR, only leaving you to verify that all necessary data is captured. Return invoices to employees for additional information with a click.

Employees

Submit invoices quickly and easily via an automated inbox or user-friendly mobile app. No more manual data entry and chasing payment status.

Simplify-invoice-management-for-everyone

Highly rated accounts payable solution

The-most-trusted-AP-solution
G2 Logo

“The UI is great! Not much of a learning curve, so getting full use out of the system is a simple process.”

G2 Logo

“I like the automatic recognition of the tickets; it saves a lot of time in expense reporting as before it took a few hours each month."

G2 Logo

“You can pay in bulk all your pending vendor invoices and expenses. I can also control the monthly subscriptions and define the categories and departments, and automatically synchronise them with my accounting software.“

Our accounts payable process at a glance

Drag-and-drop invoices in the platform or leverage a smart dedicated mailbox to capture invoices directly from your emails. Upload in bulk to save time.

Our-accounts-payable-process-at-a-glance

All the features you need to take your accounts payable to the next level

Invoice matching mailbox

Invoice matching mailbox

Easily upload invoices/receipts directly from your own inbox with multiple attachments. Let the platform automatically create new expenses, match documents to existing ones, or highlight if there’s a potential duplicate.

AI-driven OCR in 60+ languages

AI-driven OCR in 60+ languages

Automatically extract data from invoices in more than 60 languages using leading-class OCR technology that learns as you use it. Reduce errors from manual entry, scale automation and spend more time on strategic matters.

Supplier management

Supplier management

Get the most out of fully customisable supplier data entry and collection in sync with your ERP. Enhance supplier information to fit your company setup and benefit from faster and easier accounting.

Custom approval workflows

Custom approval workflows

Map out your invoice approval workflows with a high-level of customisation, allocating a different approver at every step of the process. Drive automation without losing control.

Free local invoice payments

Free local invoice payments

Pay local invoices for free directly within the platform through SEPA Instant, Faster Payments, ACH, and Bisera transfers.

Fast, secure, and low-cost international payments

Fast, secure, and low-cost international payments

Pay international suppliers directly with quick, low-cost transfers. 57% of payments are delivered instantly, and 93% within 24 hours. The more you transfer, the less you pay.

purchase request icon

Purchase requests

Easily create purchase requests and send them for approval in just a few clicks.

Purchase orders

Purchase orders

Create Purchase Orders automatically, as soon as the needed approvals are provided, and send them to suppliers. Personalise POs by adding your company logo.

three way matching icon

3-way matching

Purchase orders, invoices, and receipt notes are automatically matched and cross-referenced to identify and alert for discrepancies in volume or price.

Free and integrated fund top-ups

Free and integrated fund top-ups

Connect your traditional bank accounts to Payhawk to top-up funds quickly, easily, and for free without even leaving the platform.

Direct API integrations - icon

Direct API integrations

Ensure automatic and seamless reconciliation of all invoice spend directly to your ERP or Accounting system with leading-class live integrations. Eliminate the need for manual work and the risk of human error.

Multi-entity management

Multi-entity management

Standardise AP processes and approval workflows across entities, gaining greater efficiency and control. Achieve complete visibility over invoices, card spend and reimbursements from a group dashboard view.

FAQs

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Unlock a new level of team productivity with automated payables