Supplier Management SoftwareManage all your supplier spend and data in one place
Get a real-time view of every supplier across every entity. No more correcting records at month-end or chasing approvals across systems.
- Eliminate duplicate suppliers and data silos
- Automate supplier onboarding and approvals
- Pay suppliers in 120+ currencies worldwide
Automate supplier management from data to spend control
Onboarding, approvals, and payments run on their own, from the first supplier record to the final reconciled payment. Your team sets the policy once and stops touching the steps in between.
Built for finance teams managing multi-entity complexity and growing supplier networks.
Keep all supplier data in one place and automatically sync it with your ERP or accounting system.
Standardise how suppliers are created, validated, and approved across your organisation. Reduce manual admin while ensuring every supplier meets your internal policies before being used.
Prevent duplicate suppliers and inconsistent records with controlled data entry and automated validation. This improves reporting accuracy and reduces the risk of costly payment mistakes.
Gain full visibility and control over supplier activity with built-in audit logs, custom fields, and spend tracking. Monitor every change, enforce policies, and reduce financial risk across your supplier lifecycle.
Supplier management without the manual work
Keep supplier records connected to invoices, purchase requests, budgets, and payments. Your team gets one view of supplier spend across entities instead of managing data across disconnected tools.
Automate supplier onboarding, spend requests, proformas, credit notes, and approval flows. Every supplier-related request follows the right policy before money leaves the business.
Run domestic and international supplier payments from the same platform where spend is approved and reconciled. Sync payment data back to your ERP and cut the manual steps between approval and payment.
Meet the invisible orchestrators
Purpose-built AI Agents handle procurement from start to finish, eliminating unnecessary back-and-forth and keeping finance on track and in control.
The Payments Agent keeps supplier and employee payments moving by flagging failed transactions, payment issues, and exceptions that need attention.
Fetches invoices and receipts from supplier portals, email, and employees, then helps match them to the right expense, supplier, or approval flow.
Guides employees from purchase request to approval, so no purchase request arrives without the right approvals or supplier details.
Don’t take our word for it
Finance leaders from over 32 countries run spend management on Payhawk.
"The ability to pay invoices saves us fees, offloads work from the accounting department, and allows me to manage purchases better (no more double paid or unpaid invoices). As some of our vendors do not accept card payments."
Ivan Slavchev
System Administrator
“If a supplier asks about a payment, we don’t have to guess anymore. We check Payhawk and instantly know if it was paid, when, or if we never received it.”
Arina Joly
Team Lead Accounting
"We’ve become quite strict with suppliers, If they don’t provide a valid purchase order, we simply send their invoices back and ask them to try again.”
Ryan Franklin,
Financial Controller
Discover enterprise power, without enterprise complexity
Manage employee expenses alongside all other company spend. With Payhawk you get complete control over your policies, workflows, and payments in a single platform.
Smart cards with built-in control
Speed up financial processes with integrations
Automate the management of expenses
FAQ
Supplier management software helps finance teams keep supplier records, approvals, and workflows consistent across entities and systems.
With Payhawk, supplier data works both ways. Suppliers created or updated in Payhawk sync to your ERP, and suppliers created or updated in your ERP sync back to Payhawk. That means teams work from the same supplier list, whichever system they start from.
This helps multi-entity companies reduce duplicate records, avoid disconnected local processes, and maintain central oversight across supplier activity.
Payhawk helps teams create and approve suppliers through structured workflows.
You can capture required supplier details, use custom fields, validate information, and keep records complete before suppliers are used in finance processes.
This helps you:
- prevent incomplete or duplicate supplier records
- enforce approval policies before payments are made
- maintain a clean and reliable supplier database
A supplier portal allows vendors to submit and manage their own information, reducing manual work for your finance team. Instead of collecting details via email or spreadsheets, suppliers can provide and update their data in a structured way.
Payhawk currently centralises supplier data and controls how suppliers are created through approval workflows. We are also expanding towards a more self-service supplier portal experience.
Supplier payment automation helps finance teams capture, approve, and schedule supplier invoices before they become overdue.
With Payhawk, invoices can be captured from email, supplier portals, and eInvoicing integrations such as Peppol, KSeF, and PPF. Once invoices are in the system, teams can route them for approval and schedule payments based on due dates.
This helps you:
- avoid late payment penalties
- reduce manual tracking of invoice due dates
- capture invoices from multiple channels
- improve working capital management
You can pay suppliers in multiple currencies, supporting both local and international transactions.
This allows you to manage supplier payments across regions without relying on separate systems or manual processes.
With built-in payment capabilities, you can:
- process same-currency payments (e.g. EUR to EUR via SEPA)
- send international payments in different currencies
- manage all supplier payments within a single platform
You can also include multi-currency payments as part of bulk payment runs, allowing you to pay multiple suppliers—across entities and regions—in one workflow.
Yes, you can execute payment runs across multiple entities and currencies within a single workflow.
You can include:
- Supplier invoices
- Proforma invoices
- Credit notes
- Employee reimbursements
In each payment run, you can:
- Process SEPA payments for same-currency transactions
- Execute international payments across currencies
- Consolidate multiple payment types into one workflow
This helps finance teams process high payment volumes with more control, accuracy, and consistency across entities.
Supplier management introduces controls, audit trails, and approval workflows that reduce financial risk.
Every change to supplier data and every payment can be tracked and verified.
This allows you to:
- restrict who can create or modify suppliers
- maintain a clear audit trail for compliance
- ensure payments are linked to approved transactions
Supplier management is included in Payhawk. You can manage supplier data, approvals, and sync as part of your Payhawk plan, with no extra charge for the supplier management feature.
