Seamlessly transition to eInvoicing across your EU entities

eInvoicing is the process of sending invoices electronically in a structured digital format, replacing paper invoices and unstructured formats like PDFs. It is important because it streamlines financial processes, reduces errors, and ensures compliance with evolving regulations across EU member states, such as the mandatory eInvoicing for B2B transactions in Germany, starting January 1, 2025.

The deadline for mandatory eInvoicing varies by country.

• In Germany, receiving eInvoices will be mandatory for B2B transactions starting January 1, 2025. The issuance of eInvoices will also be mandatory, with a transition period lasting until 2028, giving businesses time to adjust.
• In Belgium, structured e-invoicing via the Peppol network will become mandatory for all B2B transactions starting January 1, 2026, with a transition period already underway.
• In France, all businesses must be able to receive eInvoices by September 1, 2026, and large and medium-sized enterprises must issue them by September 1, 2027.
• In Spain, large taxpayers will be required to use eInvoicing starting in 2027, with all businesses following by 2028.

These timelines are subject to change based on legislative developments. Each country sets its own rules, so check with your local tax authorities for specific requirements to avoid penalties. These regulations will extend to other EU countries as they evolve.

We simplify the transition to eInvoicing by providing a fully compliant solution with seamless ERP integration. We automatically receive and process eInvoices, facilitating your business to stay compliant with the latest regulations.

We support ZUGFeRD and XRechnung formats for Germany, and are expanding to support additional formats for France and Spain. In Belgium, we’ll support the mandatory Peppol BIS 3 format ahead of the 2026 deadline, helping businesses stay compliant with local e-invoicing requirements in multiple markets.

ZUGFeRD and XRechnung are both electronic invoice formats used in Germany. ZUGFeRD is a hybrid format that combines a PDF and XML file, allowing both human-readable and machine-readable data. XRechnung, on the other hand, is a pure XML format and is used for invoices that are not human-readable. Both formats are compliant with Germany's eInvoicing regulations, and businesses may need to choose one depending on specific requirements.

Payhawk stays ahead of regulatory changes by automatically updating its platform to accommodate new requirements. Our solution evolves with the regulatory landscape, ensuring your business remains compliant at all times.

Getting started with our solutuion is simple. Request a demo, and our team will walk you through the setup, helping you integrate Payhawk with your ERP system and streamline your eInvoicing receipt process.