eInvoicing Platform European eInvoicing without the complexity
Turn every received invoice into ERP-ready data in seconds. Capture, validate, and export eInvoices across Europe, with no extra tools or manual steps.
Where to find us
Payhawk handles all major eInvoice formats across Europe. Fully compliant with evolving regulations, you can connect via native integration or simply upload to Payhawk directly. The platform automatically extracts, matches, and reconciles the data, giving your team total control from intake to payment.
One scalable solution. Total eInvoicing compliance.
One platform for every European eInvoice format. Whether you're dealing with XRechnung, ZUGFeRD, Peppol BIS 3.0, KSeF (or beyond), Payhawk extracts, validates, and exports automatically — no manual steps, no extra tools, and no compliance gaps.
Automatically match every eInvoice to its approved expense request with no manual linking or reconciliation and no additional tools between eInvoices and your books. Get complete visibility and control over every eInvoice and euro leaving your business.
eInvoicing shouldn't live outside your purchasing process, and with Payhawk, it doesn't. The Payhawk Procurement Agent guides employees through purchase requests in seconds, captures the right context, triggers approvals, and keeps compliance running in the background. By the time the eInvoice arrives, it's automatically matched to the PO and the hard work is already done.
How it works
Connect directly through our Peppol integration, submit proof of ownership in the portal, and get ready to receive eInvoices. Prefer to skip the network connection? Simply upload incoming eInvoices the same way you would any other invoice.
eInvoices flow straight into Payhawk like regular invoices. Your team can process them in the same AP workflow, with no extra training or manual workarounds.
Every eInvoice is automatically converted into a human-readable copy, meaning validation works exactly the same as any other expense.
Once reviewed, the invoice can be easily exported into your accounting system.
Pay directly from your Payhawk account in the required currency.
Connect directly through our Peppol integration, submit proof of ownership in the portal, and get ready to receive eInvoices. Prefer to skip the network connection? Simply upload incoming eInvoices the same way you would any other invoice.
eInvoices flow straight into Payhawk like regular invoices. Your team can process them in the same AP workflow, with no extra training or manual workarounds.
Every eInvoice is automatically converted into a human-readable copy, meaning validation works exactly the same as any other expense.
Once reviewed, the invoice can be easily exported into your accounting system.
Pay directly from your Payhawk account in the required currency.
“As more EU countries adopt mandatory eInvoicing, interoperability and compliance must scale together. Partnering with Payhawk allows us to deliver both through a unified framework, ensuring companies can operate confidently as the European eInvoicing landscape evolves.”
Take your eInvoicing to the next level
Streamline every step of your eInvoicing process, from capture to payment, with powerful automation, intelligent matching, and workflows that adapt to your business.
Process invoices from receipt to payment without the manual work.
Handle Peppol, XRechnung, Factur-X, and more, all in one place.
Automatically ensure compliance with EN 16931 and local requirements.
Route invoices to the right users and workflows automatically with zero manual work.
Receive, approve, pay, and export in one single straightforward flow.
Capture invoice data with accuracy and reduce manual corrections.
Trusted by global finance leaders
One platform, all your eInvoicing formats
Automated. Validated. ERP-ready.
FAQs
Payhawk simplifies the transition to eInvoicing by providing a fully compliant solution with seamless ERP integration.
Companies can receive, validate, approve, pay, and sync invoices in full alignment with European eInvoicing standards within one platform.
We’ve partnered with Invopop to exchange invoices in the correct national or EU-standard formats, including Peppol BIS 3.0, Factur-X, Facturae XRechnung, ZUGFeRD, UBL 2.1, CII, and other EN 16931-compliant formats.
This partnership ensures a pan-European reach, allowing Payhawk to stay up to date as new mandates roll out country by country, while providing a single automated Accounts Payable workflow for finance teams.
eInvoicing means invoices are exchanged in a structured, machine-readable format instead of PDF or paper. This ensures consistency, global reach, Peppol support, faster processing through automation and integration with ERP systems, and regulatory compliance with EU standards.
The EU standard EN 16931 is already defined. Each country enforces its own rollout: Germany (2025), Belgium (2026), France (2026-27), Spain (2027).
No action needed. Payhawk updates its infrastructure automatically whenever a country changes its eInvoicing rules or formats.
ZUGFeRD and XRechnung are both electronic invoice formats used in Germany.
ZUGFeRD is a hybrid format that combines a PDF and XML file, allowing both human-readable and machine-readable data. XRechnung, on the other hand, is a pure XML format and is used for invoices that are not human-readable. Both formats are compliant with Germany's eInvoicing regulations, and businesses may need to choose one depending on specific requirements.
- From 1 Jan 2025, all German companies must be able to receive eInvoices in the above structured formats (XRechnung or ZUGFeRD)
- Issuing obligations: phased in by company size through 2027
- Applies to all B2B invoices, with XML-structured formats only (PDFs invalid)
Already mandatory for B2G invoices, Peppol BIS 3.0 will become the standard for all B2B transactions from 1 January 2026.
All invoices must be issued in structured XML and transmitted through Belgium’s national clearance platform connected to Peppol.
ERP note: Systems like Exact Online and Microsoft Dynamics 365 already support native Peppol integration.
- Under Ley Crea y Crece, B2B eInvoicing will be mandatory for all Spanish companies.
- Rollout expected 2027, phased by company size.
- The required format is Facturae XML, with interoperability to other EU standards (Peppol, UBL)
- Applies to all B2B invoices, with structured eInvoices only.
- ERP note: Companies must ensure connectivity to Facturae infrastructure and Peppol where required.
Payhawk ensures full compliance with France’s e-invoicing reform by integrating with a registered Partner Dematerialization Platform (PDP) through its partnership with Invopop, a certified provider offering PDP and Peppol connectivity.
This enables the secure exchange of e-invoices and the required transmission of data to the French tax authority (DGFiP).
In line with the official rollout, Payhawk will support the reception, processing, and reporting of B2B e-invoices from September 2026, adapting as timelines evolve. Additionally, this setup supports e-invoicing mandates across multiple European countries within a single platform.
- From Sept 2026, all French companies must be able to receive B2B eInvoices in Factur-X, UBL 2.1, or CII through certified PDPs*
- Issuing obligations are phased by company size through 2027
- Applies to all B2B transactions, with structured eInvoice formats replacing PDFs
- ERP note: ERPs must connect via PDPs or directly to the government PPF portal
More eInvoicing resources
Payhawk provides tools and features to facilitate eInvoicing and expense management; however, Payhawk does not provide legal, tax, or accounting advice. Users are solely responsible for ensuring that their use of the Payhawk Platform complies with applicable tax laws and regulations in their jurisdiction. We strongly advise Users to consult with qualified professional advisors to ensure compliance with applicable tax requirements.