RENEWABLE ENERGY Make the switch to efficient spend management

We know what you're thinking: "It's not a priority for our solar & renewable energy company right now." You're probably busy with your daily operations, which is understandable.

But based on our experience in the sector, until you implement expense management software, with its policies, controls and automated reconciliation, your daily operations won't improve. What's more, you'll probably keep coming across the following issues:

• Expenses that break company policy
• Lost & missing receipts
• Trip blockages and delays due to incidents (which in many cases can be solved with a request for extra funds)
• Slow and late month closing
• Poorly categorised expenses (meaning hard to track project ROI)
• Multiple duplicate subscriptions

Sound familiar? If so, then the best time to implement Payhawk was yesterday...

The good news is that the second-best time is today. Schedule a 15-minute call with one of our experts.

Many renewable energy or solar energy businesses are hesitant to issue spending cards and worry about losing control over company funds. But that fear is misplaced. In reality, the best way to manage spending is to empower employees with smart company cards from Payhawk.

Payhawk corporate cards come with advanced controls built for finance teams:

• Set custom spending limits
• Block specific merchants, countries, days or hours
• Enforce tailored spend policies
• Get real-time visibility
• Automatically block cards if receipts aren't submitted
• Freeze any card in one click
• Issue single-use cards

And there's more.

Far from being a risk, Payhawk cards offer precise control, helping you prevent leakage, boost transparency, and stay on top of spending across teams that travel and react to the unexpected.

Think about it: with traditional bank cards, you don't know who spent what, or why. With Payhawk, you get real-time answers.

Our reconciliations are still manual — how does Payhawk help?

Still spending hours matching receipts to card payments and bank statements by hand? Here are the 13 top ways our automated reconciliation will transform your workflow:

1. Save hours each month
2. Fewer errors, more accuracy
3. Automatic transaction matching
4. Real-time spend tracking
5. Instant discrepancy alerts
6. Less manual effort
7. Smoother audits
8. Scales as you grow
9. Lower costs, streamlined processes
10. Seamless accounting integration
11. Centralised card and spend control
12. Easier compliance
13. Clean, automated reporting

Some renewable energy companies build their own spend tools, but these often come with big trade-offs.

The biggest problem? They quickly become outdated. Unlike a fintech platform like Payhawk, internal tools lack ongoing development, innovation, and flexibility.

Here's what in-house systems usually can't deliver:

• A dedicated technical team: Without fintech specialists, it's hard to keep up with regulations or improve features at speed.
• Smart card issuing: Custom-built tools can't issue intelligent spend cards, meaning there are no advanced controls or automated policy enforcement. You're stuck using basic bank cards and reconciling manually.
• Robust integrations: Many in-house tools don't connect well with key platforms like your accounting software, HR tools, or ERP — leading to inefficiencies and added admin.

Try Payhawk instead. Take a test drive today.