The process is pretty simple.
Let's say you bought something from an online vendor with your Payhawk card. This automatically generates an expense in the Payhawk portal. However, the vendor sends you the invoice via email.
Previously, you would have to download the invoice and then manually upload the invoice for the corresponding expense.
With our new Receipts Mailbox, however, all you have to do is forward the email containing the invoice to firstname.lastname@example.org
This will automatically match it to the already existing expense in the Payhawk portal accordingly.
The magic behind it
Once you forward a paid receipt to email@example.com we will:
- Recognize the company and employee
- Read the invoice with our smart AI computer vision
- Match the expense to an already existing transaction by the sum, supplier name, and VAT number
If a corresponding transaction cannot be found on our platform, the employee will be prompted via email to send the invoice to firstname.lastname@example.org in case they want to create a new bank expense from it.
We've kept the Mailbox Email Addresses pretty simple.
But if you ever need a refresher, you can find them in the portal as well as the mobile application under profile/settings:
As with everything else we do, we hope it saves you valuable time to do the things that matter most to you.