Hotel prices drop. Now your travel costs do too.
Switch Rate Watch on in your travel policy and Payhawk watches every fully refundable hotel booking. When the same room gets cheaper, Payhawk rebooks it automatically and the saving goes back to your budget. No one lifts a finger.
Included with Payhawk Travel. No extra fees, no catch.
Hotel prices move. Your booking doesn’t have to.
Hotel rates can drop between booking and check-in. Instead of leaving those savings on the table, Rate Watch keeps checking your booked hotel and automatically rebooks when the same stay becomes cheaper.
Travellers book hotels in Payhawk Travel with their usual policy and approval flow. Nothing new to learn, nothing extra to click.
From the moment of booking until the free-cancellation window closes, we recheck the rate for the same room, dates, and conditions.
If the price drops, Payhawk cancels and rebooks automatically. The traveller keeps the same stay. The company keeps the savings.
Everyone gets something back
Travellers
Same hotel, same room, same confirmation email. The only change is a notification that their trip just got cheaper. Booking through the company tool finally feels like the smart move, not the chore.
Travel managers
Savings happen inside policy, not around it. Every rebooking respects the traveller's original approval, so you get lower costs without loosening a single control.
Finance teams
No expense claims to reconcile, no credit notes to chase. Rebookings settle on the same Payhawk card and flow into your ERP like any other transaction, already categorized.
Every saving, on the record
- Original rate vs. rebooked rate, per trip
- Refund status tracked to settlement
- Savings totals by team, entity, and period
- Exportable for your monthly close
Don’t take our word for it
Finance leaders from over 32 countries run spend management on Payhawk.
"We've boosted employee productivity by over four times and expect even greater impact as our fleet grows! Payhawk's automation has significantly cut processing time and reduced the errors that came with manual expense handling."
Tsvetomir Uzunov
CFO at Discordia
"With Payhawk, we get real-time information on the business and can track our expenses and costs for each event. We use custom fields adding expenses in Payhawk (and synced to NetSuite) to report on margins by event at the end of each month."
Howard Thompson
Global Financial Controller
“Before Payhawk, our time was consumed with chasing expense data from employees. But now, we have more time to analyse spend, more transparency, tighter control over all the expenses, and much less paperwork.”
Gabriela Leovac
Accountant
Business travel that pays you back
See Rate Watch in action, alongside cards, expenses, and travel in one platform.
FAQs
No. They book as usual and keep the same stay. If a rebooking happens, they get a notification that the trip got cheaper.
No. Travel spend moves onto Payhawk cards, since that is where the booking is paid and the refund lands. Everything else, including your bank accounts and supplier payments, carries on unchanged.
Fully refundable hotel bookings made in Payhawk Travel, once Rate Watch is enabled in your travel policy. Payhawk watches them from booking until the free-cancellation window closes.
Then nothing happens. Rate Watch only rebooks the same room, dates, and conditions at a lower price, never a downgrade.
Straight back to your budget. The rebooking settles on the same Payhawk card and the difference is refunded to it, tracked in your dashboard.
It is part of Payhawk Travel at no added cost, and Payhawk takes no share of the savings. It applies only to fully refundable rates, so bookings made on non-refundable rates are not monitored.
The trip keeps the approval it already received. A rebooking is the same room and conditions at a lower price, so nothing new needs approving. Every one is logged in the dashboard and audit trail.