Business Travel AI AgentBring business travel under finance control
The business Travel AI Agent that runs every trip, from request to reconciliation, in one controlled flow, so finance approves spend before it happens.
Travel gets booked before finance sees it
Travel is the one spend category you do not control until the money is gone. Flights, hotels, and per diems get booked across different tools, with agency back-and-forth in between, so finance only sees the cost once invoices land, if they land at all.
Set policy once and let it run on every request, so non-compliant flights and hotels are flagged at the moment of booking, not at month-end. Travel funds move on controlled Payhawk cards that match your budgets, so spend stays inside the lines.
Every booking links to a card, a trip, and an invoice, and 100% of flights are auto-invoiced, so there is nothing to chase. Trip costs sync to your ERP already coded and grouped, so travel reconciles itself instead of becoming the messiest line at close.
Travellers describe a trip in plain language and book a compliant option, from 300+ airlines and millions of hotels, in about 60 seconds, so adoption does not need a mandate. Because the agent is native to Payhawk, finance gets control without running a separate transformation project.
“It used to be a mini project to book a flight and a hotel. It took over one hour and a lot of back and forth with other stakeholders. I booked something yesterday with the AI Travel Agent, and it took just 4 minutes. So the difference is huge!”
Farah Rouassi, VP Finance and Strategic Partnerships, Paradox
See how every trip stays in control
The agent handles the full trip, from the first request through to a reconciled line in your ERP.
Build your travel policy and approval chain once, and the agent applies it to every request automatically. Out-of-policy options are flagged in the moment, so you control cost at the decision, not after the spend.
Approved trips are paid on a Payhawk card at the moment of approval, from an existing balance, an auto top-up, or a single-use card. Payment, budget, and booking line up from the start, so there are no out-of-pocket claims to reimburse later.
100% of flight bookings are auto-invoiced and audit-ready, then flow straight into your ERP coded to the right cost centres and tax codes, in real time. Reconciliation continues the decision finance already approved, instead of becoming the messiest line at close.
Travellers handle changes and cancellations through the same conversational flow, with support when plans shift mid-trip. Finance keeps a complete, auditable record of every change, so nothing falls outside the system.
Directional estimates based on typical pre-Payhawk workflows. Actual results vary by company size and existing process.
Business travel gets complex. Our agent keeps it simple
Multiple travellers, multi-city itineraries, trip-specific policies and the per diems that follow, all in a single request. Every traveller keeps their own policy, approval, card and expense report, and nothing is booked until the right person has approved it.
Book the whole team in one request
Search once and every traveller keeps their own policy, approval, card, and expense report. Approvals run in parallel, so nobody waits on the group.
Flights, hotels, and UK rail built leg by leg, mixing any airlines including low-cost carriers. Change one leg without touching the rest.
A trip type for every use case - conference, onsite training, client visit - each with its own policy, approvals, and fields. Compliant requests are approved automatically, so managers only see the exceptions.
Per diems are calculated from the booked flight and hotel against your policy - departure days, deductions and all. No forms, nothing for finance to re-check.
Hotel rates drop. Now your travel costs do too
The agent does not stop at booking. Switch Hotel Rate Watch on in your travel policy and Payhawk keeps an eye on your team's fully refundable hotel bookings. When the same room gets cheaper, it rebooks automatically - same room, same dates - and the difference goes straight back to your budget.
Put finance back in control of travel
No rip-and-replace and no separate travel project. See how every trip flows from request to ERP in a live demo, on your numbers.
Discover enterprise power, without enterprise complexity
Manage employee expenses alongside all other company spend. With Payhawk you get complete control over your policies, workflows, and payments in a single platform.
FAQ
A business travel AI agent is software that handles the full travel workflow, requesting, approving, booking, paying, and reconciling a trip, through a single conversational experience. Payhawk’s Travel AI Agent operates within your company's rules such as cabin class, hotel rates, and daily allowances, to save time and control costs.
A traveller describes the trip in plain language and the agent surfaces in-policy flights and hotels. Once approved, the trip is paid on a Payhawk card, auto-invoiced, and synced to your ERP, so finance sees and controls spend at every step.
Your travel policy and approval workflows are applied to every request automatically. Out-of-policy flights and hotels are flagged at the point of booking, and trips are funded on controlled cards, so overspend is prevented before it happens rather than caught at month-end.
Every booking is linked to a card, a trip, and an invoice. 100% of flight bookings are auto-invoiced and audit-ready, and trip costs sync to your ERP coded to the right cost centres, so travel reconciles automatically and your books stay clean at close.
Travellers can change or cancel a trip through the same conversational flow, with support available when plans shift. Every change is recorded in one place, so finance keeps a complete, auditable trail.
Yes. The agent uses Payhawk's native ERP integrations to sync travel spend in real time, already coded for reconciliation.
No. The Travel AI Agent works entirely within Payhawk. It never connects to personal email inboxes or reads any external communications. It uses only your company's configured travel policy and each traveller's saved preferences (such as preferred flight times or hotel types) to surface relevant options.
Yes. Administrators and any employee with the relevant Trips permission can book flights and hotels for a colleague directly from the Travel AI Agent chat. The agent will load their travel policy, apply their approval workflow, and attribute the trip to them for reporting and cost centre purposes.