Less paperwork, more transparency
The Porsche e-Bikes team knew they needed to remove a lot of the manual finance admin to accelerate their spend management processes and swerve errors.
Since moving to Payhawk, they have saved multiple hours a day thanks to our innovative features, including instant virtual card issuance, customizations including card controls and spend categories, OCR data capture for efficient bookkeeping, reconciliation-supporting accounting integrations, real-time spend visibility, and more.
"We now have more time to analyze the expenditure which, before Payhawk, was consumed by acquiring all the data from employees," Gabriela says. "Now we have more transparency, tighter control over all the expenses, and less paperwork."
Now that the team at Porsche has said goodbye to chasing receipts, they have tonnes more time to work on more important initiatives. At Payhawk, our OCR technology makes life easier for both cardholders and the finance team.
All the spender needs to do is take a photo of their receipt and select a spend category (as listed by the finance team in partnership with team leaders/ budget owners.) The OCR then pulls all relevant receipt data out, the solution buckets it according to the category, and all the information flows seamlessly into the connected accounting software or ERP. And if the cardholder forgets to upload the receipt? The app automates receipt chasing and even allows the finance team to auto-freeze their card if there are too many outstanding documents.
The team has also left behind hours of wasted time managing manual bank reconciliations. Now, all of the spend data flows in perfect sync between our expense management solution and the ERP integration, meaning no more data entry or endless checks.
Next-level customer service and customization
At Payhawk, we take pride in providing our customers with first-class advice and troubleshooting. As well as supporting them to get the biggest benefits from our solution possible.
Porsche e-Bikes wanted to customize the solution to support their expense categorization and further simplify accounting, budgeting, and spend control. We worked with the team to suggest several possible solutions and helped adapt the software to their specific requirements. The latter allowed them to use additional custom fields and expense categorization to get a complete picture of team and project spend and keep a close eye on performance.
"It's crucial to have good customer support," explains Gabriela. "And the Payhawk team has proven to be supportive in every situation. The communication is always clear. And whenever we have questions, we get answers fast."
Putting your company in the fast lane
Is your business looking to improve business travel expense management? Take control of spend? Or improve overall visibility? Then it’s time to switch gears to something more powerful and put the brakes on outdated spend management. Book a demo with us today to learn more.