Pack your bags and track all your business travel expenses with Payhawk

Manage all travel expenses in one tool

With this launch, we now cover the whole spectrum of travel expenses: mileage, reimbursements, and per diem. So your finance team can track and control travel expenses at the touch of a button, and your employees feel empowered to focus on their actual job and objectives, not expense reports.

My story (a note from Raquel at Payhawk)

As a seasoned business traveler, this new feature is what I call the DREAM.

Before joining Payhawk, I used to work for a big international organization based in Washington D.C. We used to travel 60-80% of the time to countries, mainly in Africa and South America so that trips could be 3-5 weeks long.

As a consultant, you had to pay for all your expenses and then get reimbursed. This process meant keeping every single receipt. Also, before the trip, we had to use a system to request approval for the trip. Then, another system to book our tickets and hotel. Then, you also had to check the per diem allowance of every city and hotel list where you could stay. It was madness.

After the trip, sometimes I had more than 5,000 USD in reimbursable expenses and around 100+ receipts. I had to take pictures individually and add them to an envelope.

Many other big organizations follow similar processes. Wasting time and resources on mundane tasks, going from one tool to another, adds zero value to the business. However, if they started using an expense management software and Payhawk corporate cards, they could streamline travel expenses easily.

How?

1. You have total control over spending with integrated spending policies and workflows, even as you distribute company cards to your team.
2. Payhawk has a direct integration with Travelperk, so all receipts from travel bookings are directly matched to spending on the Payhawk company card.
3. When employees need to add a per diem or mileage expense, they can do so directly on the app and simply input the trip information as required.
4. Any expense that needs to be reimbursed can be added to the App. Once approved, the finance team can instantly transfer the funds to the employee's bank account (as we support SEPA Instant and Faster Payments).

Ready to save time and money with an all-in-one travel expense tool?

The 2023 Global Business Travel Forecast, a report that helps companies build and budget their travel and events program, mentions that meeting and conference prices are expected to rise in 2023. Flight tickets and hotel bookings will also surge due to increased fuel prices, lack of raw materials, and staff shortages.

These cost increases mean controlling travel spending in the next year will be crucial. Book a demo with us today to learn how we can help streamline business travel finances at your company.