FOOD & DRINK INDUSTRY

Get complete control & visibility over supply chain expenses

You might be thinking: “Right now, this isn’t a priority.” But the reality is that until you implement a spend management solution including expense management software and corporate cards with built-in policies, automated controls, and real-time reconciliation, you can't boost efficiency, save time, and improve your financial operations overall.

In fact, you might already be dealing with common issues like:

• Expenses outside company policy
• Lost receipts and missing documentation
• Travel disruptions due to funding issues (often solvable with an extra funds request)
• Slow, delayed month-end closing

Sound familiar? If so, the best time to implement Payhawk was yesterday. The second-best time? Today.
Book a personalised demo with one of our experts and start saving time now.

Many food and drink industry businesses hesitate to issue company cards because they worry it could risk company funds. But the opposite is true.

Give your team company cards from Payhawk instead, and you get:

• Custom spending limits
• Geo and time-based restrictions: block or allow countries, days, hours, or specific merchants
• Tailored expense policies
• Real-time visibility into every transaction
• Automatic card blocking if receipts aren’t submitted
• Instant card freezing with one click
• Single-use cards for controlled, one-off payments (including supplier payments should you choose not to use accounts payable software or PO / p2p features)
• And much more

Far from being a risk, Payhawk cards put precise spend control at your fingertips, ensuring transparency and preventing financial leaks (crucial for businesses where T&E, supplier payments, and agility are part of daily operations).

Still spending time manually reconciling card transactions and bank statements at your food & drink business?
Then you're likely facing these issues all too often:
❌ Time-consuming processes
❌ Human error with data entry
❌ Tedious, repetitive work for employees
❌ Lack of real-time spend visibility
❌ Difficulty spotting discrepancies
❌ Constant manual intervention
❌ Increased risk of audit delays
❌ Hard to scale business growth
❌ High operational costs due to manual effort
❌ Duplicate data entry and disorganised documentation
❌ Compliance risks

But with automated reconciliation from Payhawk, you’ll experience a complete transformation.
With Payhawk, you can:
✅ Save time with automated matching
✅ Boost accuracy and reduce errors
✅ Instantly compare transactions
✅ Get real-time visibility into spending
✅ Automatically detect discrepancies
✅ Reduce manual workload
✅ Simplify audits
✅ Easily scale as your business grows
✅ Cut operational costs and optimise workflows
✅ Seamlessly integrate with accounting systems
✅ Centralise card and expense management
✅ Ensure effortless compliance
✅ Generate organised, automated financial reports

Ditch the manual work and take complete control of your spend & reconciliation with Payhawk.

Some companies build their own expense management software, but these in-house systems have serious limitations. The biggest issue is that they quickly become outdated. Without continuous innovation and updates — like those from a dedicated fintech company such as Payhawk — these systems struggle to keep up.

Here’s why in-house solutions fall short:

❌ No dedicated fintech team: Without a specialised team, adapting to regulatory changes or improving features takes too long.
❌ No card issuance: In-house systems can’t issue smart corporate cards with built-in spend controls, forcing businesses to rely on basic bank cards and manual reconciliation.
❌ Poor integrations: Many in-house tools don’t connect with essential business software like accounting, HR, or ERP systems, creating inefficiencies and extra work.
❌ Compliance risks: These systems often lack certifications like HMRC compliance, meaning businesses still need to store paper receipts, increasing admin and risk.

A solution like Payhawk delivers real-time innovation, smart company cards, seamless integrations, and full compliance — ensuring smarter, faster, and more secure expense management for modern businesses.