Question 1

What's the benefit of connecting an HR system to a spend management software like Payhawk?

Accepted Answer

Connecting an HR system to a spend management software like Payhawk offers several benefits:

**1. Efficient employee onboarding and offboarding:** Such integration allows for seamless synchronisation of employee data between HR and the spend management system. This ensures that new hires are automatically onboarded with necessary access and permissions while departing employees are swiftly offboarded, including termination of access and cards. This reduces manual administrative work and minimises the risk of errors or oversights.

**2. Accurate employee data:** By syncing HR data with the spend management system, employee information such as names, roles, departments, and cost centres remains up-to-date and accurate across platforms. This facilitates more precise tracking and reporting of expenses, enabling better financial oversight and compliance.

**3. Streamlined expense reimbursements:** Integration enables the automatic population of employee details, such as names, roles, departments, and bank details, into the spend management system. This saves time for employees by eliminating manual data entry and reduces the likelihood of errors. It also enhances visibility for managers and finance teams, allowing them to track expenses by employee, department, or project easily.

**4. Policy compliance:** Such integration can enforce spending policies and compliance rules established in the spend management system to sync automatically with. For example, the HR system ensures that expenses adhere to company guidelines. This helps prevent unauthorised spending and reduces the need for manual review and approval processes.

Connecting an HR system to a spend management software like Payhawk enhances operational efficiency, data accuracy, compliance, and financial visibility, ultimately driving cost savings and improving overall business performance.

Question 2

How does an HR system integration with Payhawk help prevent fraud?

Accepted Answer

Integrating an HR system with a spend management software like Payhawk can help prevent fraud in several ways:

**1. Role-based access control**: HR system integration ensures that the spend management platform accurately reflects employee roles, permissions, and access rights. By restricting access to sensitive financial functions based on employee roles defined in the HR system, organisations can prevent unauthorised individuals from initiating or approving fraudulent transactions.

**2. Automated user management**: Integrating HR and spend management systems enables automated onboarding and offboarding processes. When employees join or leave the company, their access to the spend management platform is automatically adjusted based on their status in the HR system. This reduces the risk of former employees retaining access to company funds and helps prevent potential fraudulent activities.

**3. Policy enforcement**: HR system integration enables the enforcement of spending policies and compliance rules within the spend management platform. Organisations can ensure that expenses align with company regulations and standards by aligning expense policies with HR guidelines. Automated policy enforcement mechanisms can flag or block expenses that violate established rules, helping to prevent fraudulent or non-compliant transactions.

**3. Audit trails and reporting**: Integrated systems provide comprehensive audit trails and reporting capabilities, allowing organisations to track every step of the expense management process. Detailed logs of user activities, transaction histories, and approval workflows enable auditors to trace the origin of transactions and detect any anomalies or suspicious behaviour. This transparency is a deterrent to fraudulent activities and provides evidence for investigations if fraud is suspected.

Overall, integrating an HR system with spend management software like Payhawk strengthens internal controls, enhances transparency, and improves oversight, all of which contribute to preventing and detecting fraudulent activities within the organisation.

Question 3

What is the full list of HR systems Payhawk integrates with?

Accepted Answer

We integrate with 50+ HR systems and the list constantly grows. As of March 2024, we integrate with the following systems:  
7shifts, ADP Workforce Now, AlexisHR, AllianceHCM, Altera Payroll, BambooHR, Breathe, Ceridian Dayforce, Charlie, ChartHop, ClayHR, CyberArk, Deel, Employment Hero, Factorial, Freshteam, Google Workspace, Gusto, HiBob, HR Cloud, HR Partner, Humaans, Humi, Insperiry Premier, IntelliHR, IRIS Cascade, JumpCloud, Justworks, Kallidus, Keka, Kenjo, Lano, Lucca, Microsoft Entra ID, Namely, Nmbrs, Officient, Okta, OneLogin, OysterHR, PayCaptain, Paychex, Paycor, Payfit, Paylocity, PeopleHR, Personio, PingOne, Proliant, Sage HR, SAP Success Factors, Sesame, Square Payroll, TriNet, UKG Pro, UKG Pro Workforce Management, UKG Ready, Workday, Zenefits and Zoho people.

Question 4

What if I use an HR system I don't see in the supported list?

Accepted Answer

If you don't see your HR system on our supported list, don't worry. Just reach out to us and let us know which HR software you're using. We'll work together to find a solution that fits your needs. The best way to get in touch is by [booking a demo with us](https://payhawk.com/demo).

Question 5

How quickly can I integrate Payhawk with my HR system?

Accepted Answer

Integrating Payhawk with your HR system is incredibly straightforward. With just a few clicks (and admin access to both Payhawk and your HR platform), you'll be up-and-running in no time. Our intuitive interface will walk you through the process effortlessly. Simply select your HR system from our list of supported platforms, enter your login credentials, and we'll take care of the rest, including seamlessly mapping your employee and business entity data. Depending on the HR system you integrate with, it can vary from a few minutes to a few hours.

Question 6

What's the cost of integrating Payhawk with my HR system?

Accepted Answer

HR integrations are complimentary for all customers on our Enterprise plan. However, depending on the specific HR system you use, there may be an additional integration enablement fee. For further details, feel free to [reach out to our sales team](https://payhawk.com/demo), and they'll be happy to assist you.

Sync your spend and master employee data

Connect your HR system across all your entities in minutes

Connect your HR system across all your entities in minutes

Onboard your team members more easily than ever

Onboard your team members more easily than ever

Stop unauthorised spend by departing employees

Stop unauthorised spend by departing employees

Keep expense approval flows updated as you scale

Keep expense approval flows updated as you scale

Seamlessly connect with more than 50 of the most popular HR platforms

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