Oct 13, 2023
3 mins

Improve expense reporting with our new expense filters

This article has been brought to you by our spend management editorial team.Payhawk Editorial Team
Quick summary

Enhance your company spend control and visibility with our new expense filters. Designed to streamline your expense reporting processes, you can save custom views, leverage seven new filter options, and effortlessly locate and manage expenses.

Table of Contents

    Manage your expenses with even more efficiency and insight. Our latest update introduces seven new expense filters, ensuring you can quickly and accurately sift through your expenses. Read on to discover how this update will enhance your reporting and save you time.

    Why is filtering expenses important?

    If you can’t currently filter expenses in your expense management software, here’s what you could be missing out on:

    Control and visibility

    Without accurately filtered expenses, you can’t spend your budget wisely and increase profits with financial transparency.

    Seeing which expenses are sitting in different approval statuses, which are missing documentation, and which are out of policy gives you unparalleled visibility into all outgoings.

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    It can be super time-consuming to scroll through all your expenses, search through lists to find any with missing actions, and check why there are delays. Thanks to the improved expense filter function, you can get into granular detail quickly. For example, when checking which card expenses have been rejected and why.

    Cost savings

    Analysing expenses with filters gives you better insight into your direct and indirect costs. This increase in visibility lets you make better, more informed business decisions and avoid unnecessary expenses, including those out of policy.

    By efficiently tracking your expenses, you can see exactly how much the organisation is spending and adjust accordingly.

    Payhawk's seven new expense filters

    We've added seven new expense filters to our already long list of filters. They include:

    • Note: Find expenses with urgent actions via notes left on a particular expense
    • Expense currency: Filter expenses by different currencies (useful across multi-entity management)
    • Total amount: Find specific expenses using the 'total expense amount due' filter
    • Review status: Filter by expense review status, i.e. approved, rejected, waiting
    • Review date: Filter by expense review date
    • Reviewer: See which reviewers are in charge of approvals
    • Settlement date: Check when the transaction is recorded in the company ledger

    Where can you find our new filters?

    Not only have we introduced seven new expense filters, but we’ve made the interface more user-friendly.

    We have grouped our new filters by area. So you'll find filters like approval status, employee and expense type categorised as 'expenses'. While category, team and projects are under 'categorisation.' And 'supplier' groups suppliers, subscription filters, and more.

    The updated format makes it much easier for you to navigate through different expenses. You can use the search bar provided or scroll through the list of subcategories to find your chosen expense filter.

    Save custom views for quick access

    Not only can you now filter the expenses by even more categories, but you can also save custom views to shortcut filters. Leveraging your saved custom views reduces the time spent finding expenses with missing documentation or looking for expenses yet to be submitted.

    That's not all. You can even use the custom views to help flag any out-of-policy spending.

    For example, if your policy states meal spend can't be more than €50 per person, you can create a custom view using the 'meal' category and 'total spend greater than €50' to quickly check if any employees are spending out of policy.

    These custom views help automate expense management and help you proactively stay informed about all company expenses, allowing you to make real-time cost savings and deeper expense data insights.

    To create your custom view, first apply the required filters, i.e.' card' and 'document not uploaded', then click the 'save view' button. These actions save this custom view on your user account only to make your expense reporting processes more efficient, helping you take action accordingly when necessary.

    To sum up

    Need more granular reporting? Now, you’ve got just that with lots of new options to help filter your expense data, letting you drill down into expense types to optimise how you spend as a business and move faster.

    Make month-end even more accurate and efficient with our new expense filters and give your finance team the insight to make informed business decisions.

    Book a demo to see our new filters in action.

    This article has been brought to you by our spend management editorial team.
    Payhawk Editorial Team

    The Payhawk Editorial Team consists seasoned finance professionals boasting years of experience in spend management, digital transformation, and the finance profession. We're dedicated to delivering insightful content to empower your financial journey.

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