NATIVE DATEV INTEGRATION Get your company spend in sync with DATEV DUO

Yes! Payhawk’s integration is available on the DATEV Marketplace. With Datev's Rechnungsdatenservice 1.0 APIs, Payhawk has built a seamless integration with DATEV Cloud Services, which enables seamless exporting into DATEV DUO (DATEV Unternehmen online).

Yes, in accordance with the accruals concept, Payhawk differentiates between invoice/receipt and payment recognition dates. We export settled payments in real time and their respective expenses — once you review them on the Payhawk platform.

When a card is used on a transaction which differs from the card currency, VISA will apply an FX rate and Payhawk will post this expense into DATEV DUO in the card’s currency using this rate. However, if the card currency differs from the base currency of Datev DUO there will be two FX translations, one given by VISA, and the other one given by the accounting system, like in the case of a foreign currency invoice. We apply the key concepts of IAS 21 for FX transactions.

A full list of suppliers can be imported into Payhawk. Each supplier has a Payhawk external ID which should be mapped to the Geschäftspartnerkonto. When exporting and expense or payment, Payhawk uses the respective supplier’s Geschäftspartnerkonto. If such a number does not exist, a Sammelkonto is used instead.

Reimbursements are transferred as bills and use the employee as a supplier. Payhawk will use the employee’s external ID as a Geschäftspartnerkonto. If such an ID is not provided, Payhawk will then use the Original Supplier’s Geschäftspartnerkonto, and if both IDs are not defined, Payhawk will default to a Sammelkonto.

Admins or accountants can easily return an expense for review, make the needed adjustments and send the updated expense back to DATEV DUO - all with a few clicks on the Payhawk platform. Payhawk will not export payment entries if they are already exported, in order to avoid double booking on the bank account. Booking mistakes can only be fixed on expense entries. However, the user has to manually delete the original expense in DATEV.

No, Payhawk will not modify any information in DATEV from a locked period.