NATIVE EGENCIA INTEGRATIONBusiness travel that reconciles itself
Book your trip, reconcile all your travel expenses and access real time data all in one place with Payhawk's direct integration with Egencia.
Why choose Payhawk and Egencia
Connect Egencia across all your entities
Link Egencia with Payhawk in a few simple steps and bring every entity’s travel expenses together in one place — with the right managers assigned to oversee them.
Book your travel with ease
Access a world-class inventory where you can book and manage all your flights, trains, hotels, and much more. Plus, enjoy Egencia's built-in travel policy, refunds, and 24/7 support.
Get all your spend and travel data automatically matched
Enjoy invoice fetching every hour from Egencia to Payhawk, no matter how the trip is paid for. Payhawk supports instant card payments by cards and bank transfers via monthly or weekly invoices.
Forget expense chaos. Forever.
Make it easy for your teams to submit expenses and receipts on the go with our highly-rated iOS, Android, and Huawei app. Automated receipt chasing starts with a swipe of the Payhawk card — and with per diems and reimbursements covered too, finance can focus on what really matters.
Keep travel costs under control
Egencia’s in-policy booking rules and approval workflows combine with Payhawk’s financial approvals and spend controls, ensuring every trip is compliant from booking to payment.
“The Egencia–Payhawk integration has transformed how we manage travel expenses. Every booking automatically becomes an expense with all trip details and invoices attached, giving us instant visibility and compliance. It’s seamless for travellers, effortless for finance, and saves us countless hours every month.”
How the integration works
Easily connect Payhawk to Egencia and start booking your trip. Pay with your Payhawk card, personal card, or via bank transfer with monthly or weekly Egencia invoices.
We retrieve PDF documents from Egencia and seamlessly process them as expenses. Key details such as total amount, invoice date, tax amount, tax rate, expense category, and all relevant accounting fields are automatically populated.
Payhawk's integration with top accounting and ERP systems allows for automatic, error-free transfer of travel expense information, enabling your finance team to focus on more strategic tasks.
Easily connect Payhawk to Egencia and start booking your trip. Pay with your Payhawk card, personal card, or via bank transfer with monthly or weekly Egencia invoices.
We retrieve PDF documents from Egencia and seamlessly process them as expenses. Key details such as total amount, invoice date, tax amount, tax rate, expense category, and all relevant accounting fields are automatically populated.
Payhawk's integration with top accounting and ERP systems allows for automatic, error-free transfer of travel expense information, enabling your finance team to focus on more strategic tasks.
FAQs
The integration automatically syncs Egencia travel bookings with Payhawk. When employees pay with their Payhawk card in Egencia, invoices and receipts are pulled into Payhawk in real time, and fully coded expenses are created instantly — no manual reconciliation needed. Finance gains policy-compliant visibility into every flight, hotel, and rail booking.
The Payhawk-Egencia integration benefits a variety of stakeholders involved in managing business travel:
- Finance teams: Gain instant, audit-proof visibility into travel spend with invoices and receipts attached.
- CFOs: Real-time global view of travel expenses across entities and geographies.
- Travelling employees: Book through Egencia as usual; expenses “just happen” in Payhawk.
- Travel managers: Enforce policy compliance at source and eliminate manual follow-up.
No. Employees keep using Egencia exactly as they do today. Every booking is automatically linked to the right Payhawk card and expense - no extra apps, scanning receipts, or manual submissions.
Egencia enforces booking compliance at source (approved suppliers, negotiated rates, policy guardrails). Payhawk ensures the financial side matches perfectly - with expenses auto-coded, receipts attached, and approval workflows applied.
Egencia pushes invoices and receipts directly into Payhawk through webhooks and the Invoices API. They land in the correct expense automatically, so finance doesn’t need to chase travellers or upload documents.
Yes. The integration supports both EU and US Egencia tenants, with dual API flows to ensure compliance across geographies. Multi-entity businesses are supported out of the box.
To enable the integration, please reach out to your Account Manager at Egencia.
Payhawk covers the full spectrum of travel spend — not just bookings made through Egencia. Employees can easily submit per diems, mileage claims, and out-of-pocket reimbursements directly in Payhawk. These expenses are tracked alongside Egencia bookings, so finance teams get one complete, compliant view of all travel costs in a single platform.
Discover more of Payhawk
Ready to automate travel expenses and elevate your business travel?
Get Egencia with Payhawk today!