What does the Payhawk–Egencia integration do?

The integration automatically syncs Egencia travel bookings with Payhawk. When employees pay with their Payhawk card in Egencia, invoices and receipts are pulled into Payhawk in real time, and fully coded expenses are created instantly - no manual reconciliation needed. Finance gains policy-compliant visibility into every flight, hotel, and rail booking.

Who is this integration for?

The Payhawk-Egencia integration benefits a variety of stakeholders involved in managing business travel: * Finance teams: Gain instant, audit-proof visibility into travel spend with invoices and receipts attached. * CFOs: Real-time global view of travel expenses across entities and geographies. * Travelling employees: Book through Egencia as usual; expenses “just happen” in Payhawk. * Travel managers: Enforce policy compliance at source and eliminate manual follow-up.

Do my team members have to change how they book travel?

No. Employees keep using Egencia exactly as they do today. Every booking is automatically linked to the right Payhawk card and expense - no extra apps, scanning receipts, or manual submissions.

How does Payhawk handle policy compliance with Egencia?

Egencia enforces booking compliance at source (approved suppliers, negotiated rates, policy guardrails). Payhawk ensures the financial side matches perfectly - with expenses auto-coded, receipts attached, and approval workflows applied.

How are receipts and invoices managed?

Egencia pushes invoices and receipts directly into Payhawk through webhooks and the Invoices API. They land in the correct expense automatically, so finance doesn’t need to chase travellers or upload documents.

Is the integration available in all regions?

Yes. The integration supports both EU and US Egencia tenants, with dual API flows to ensure compliance across geographies. Multi-entity businesses are supported out of the box.

How do I activate the integration?

To enable the integration, please reach out to your Account Manager at Egencia.

What about per diems, mileage and reimbursements?

Payhawk covers the full spectrum of travel spend - not just bookings made through Egencia. Employees can easily submit per diems, mileage claims, and out-of-pocket reimbursements directly in Payhawk. These expenses are tracked alongside Egencia bookings, so finance teams get one complete, compliant view of all travel costs in a single platform.

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NATIVE EGENCIA INTEGRATION
Business travel that reconciles itself

Book your trip, reconcile all your travel expenses and access real time data all in one place with Payhawk's direct integration with Egencia.

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96%

automatic invoice matching

100%

global payment coverage

50%

faster month-end close

Why choose Payhawk and Egencia

EASY INTEGRATION

Connect Egencia across all your entities

Link Egencia with Payhawk in a few simple steps and bring every entity’s travel expenses together in one place - with the right managers assigned to oversee them.

Illustration showing how easy is to choose travel expense manager

Illustration showing that you can manage everything related to your business trip from one place

EFFORTLESS BOOKING

Book your travel with ease

Access a world-class inventory where you can book and manage all your flights, trains, hotels, and much more. Plus, enjoy Egencia's built-in travel policy, refunds, and 24/7 support.

INVOICE RECONCILIATION

Get all your spend and travel data automatically matched

Enjoy invoice fetching every hour from Egencia to Payhawk, no matter how the trip is paid. Payhawk supports instant card payments by cards and bank transfers via monthly or weekly invoices.

Illustration of how you can get all spend and travel data automatically matched

Illustration showing how easy is to do your travel expense reports

EASY EXPENSE RECONCILIATION

Forget expense chaos. Forever.

Make it easy for your teams to submit expenses and receipts on the go with our highly-rated iOS, Android, and Huawei app. Automated receipt chasing starts with a swipe of the Payhawk card - and with per diems and reimbursements covered too. Finance can focus on what really matters.

APPROVAL WORKFLOWS

Keep travel costs under control

Egencia’s in-policy booking rules and approval workflows combine with Payhawk’s financial approvals and spend controls, ensuring every trip is compliant from booking to payment.

Illustration of how custom approval workflows work

The Egencia–Payhawk integration has transformed how we manage travel expenses. Every booking turns into a fully coded expense with invoices attached, giving us instant visibility and compliance. It’s seamless for travellers, effortless for finance, and saves us countless hours every month.

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Person McPerson, Accounting Manager at Hemmersbach

How the integration works

Easily connect Payhawk to Egencia and start booking your trip. Pay with your Payhawk card, personal card, or via bank transfer with monthly or weekly Egencia invoices.

Illustration showing how the Payhawk and TravelPerk integration work

Easily connect Payhawk to Egencia and start booking your trip. Pay with your Payhawk card, personal card, or via bank transfer with monthly or weekly Egencia invoices.