Cover vacation and sick leave approvals
Employees are the most important part of an organisation and can make or break its success. Successful companies need people who will work hard and propel it towards its goals. However, even the best people need to go on vacation and sometimes get sick, so it's essential to implement a system that will allow someone else to take over their responsibilities and help avoid any disruption.
As an admin, you can assign temporary approver replacements for employees who are away from work for various reasons. You can do this by enabling the out-of-office mode for employees and setting the temporary replacements for a particular time period. This will help ensure that there's no disruption in your organisation's workflow during those times when an employee is away from work.
Supporting month-end close
Financial management and accounting are vital for any organisation. And preparing for month-end close is an essential part of every finance team's cycle. That's why month-end can be so stressful, especially when finance teams are racing to allocate spend in the right month and struggling to perform bank reconciliations with missing information.
At Payhawk, our out-of-office feature supports finance teams to close the month more efficiently. There's no need to delay expense approvals and end up recording spend in the wrong month or missing visibility over cash flow. Organisations can easily configure the out-of-office approval workflows to run effectively even when the normal approvers and admins are absent.
Our out-of-office feature can benefit your organisation in multiple ways, including:
- Expense and invoicing processes – Your business can approve requests faster (as they're not delayed by absence or vacation). A notification email is sent to the requester once their request has been approved by the stand-in replacement, which allows them to send out invoices immediately and get expenses processed asap.
- Monthly budgeting and forecasting processes – Managers and team leads can assess the health of their budgets and pull any necessary levers in order to reroute cash flow or make savings. And now, they don't have to wait around for colleagues to return from holiday to get the full picture of how much has been spent.
- Employee spending ability – By dealing with requests for funds while people are out of the office, you’ll stop your employees from spending out of pocket and also help them keep their important projects moving.
Save time and stress
The out-of-office feature is a real-time saver for Payhawk customers and helps boost vital real-time spend management, control, and visibility. Plus, approvers can now enjoy their cocktails in peace, safe in the knowledge that they set predefined business rules, replacement approvers, and approval workflows before they leave.
Learn how Payhawk's full suite of corporate cards and expense management features (including out-of-office) could help your business save time and improve efficiency. Book a demo today.