Trish Toovey
Drowning in fragmented spend data and clunky processes? Thinking about using AI in finance, but worried about the saying, “bad data in = bad data out”? It’s time to unify your financial processes with the right software. Standardised workflows, one global platform, and a solution that replaces multiple vendors can give you back control, cut costs, and deliver the clean data you need for real insights — all in one place.
By submitting this form, you agree to receive emails about our products and services per our Privacy Policy.
Fragmented financial processes don't just slow you down; they cost you money. Every extra tool, manual handoff, or duplicated entry blurs your visibility and makes it harder to control spending. The outcome? Delayed insights, inaccurate forecasts, and decisions based on incomplete data.
Take the typical setup: one tool for corporate cards, another for expenses, and a third for accounts payable. Each carries its own licence fee. Each locks data in its own silo. And none of them communicate. By the time you've pieced reports together, the numbers are already outdated.
Unifying spend management on a single platform changes the game. You cut wasted licence costs, streamline processes, and get real-time visibility across every transaction. That means cleaner data, stronger forecasting, and the confidence to make faster, smarter financial decisions.
State of Play unified financial processes across entities & said goodbye to disjointed tools: See how.
Big-picture decisions demand reliable data. However, reliable data only exists if you conduct your financial processes in one central place. When everything runs through a single system, your finance team works faster, cleaner, and with the confidence that every number they see reflects reality.
Hristo Borisov, CEO and co-founder at Payhawk, describes:
CFOs and founders should expect spend management to deliver more than simplified expense reports. Real-time spend data and ERP integrations should work together to provide immediate visibility, so they can track performance against forecasts and monitor cash levels with confidence.
Here’s how to standardise and connect your workflows in Payhawk — and why it matters:
Payhawk is cloud-based, so you never have to worry about hardware updates or local storage. You and your team can log in anytime, anywhere — whether in the office, travelling, or working hybrid — without delays holding up your processes.
Our AI Travel Agent automatically keeps every transaction inside policy, so compliance is built in, not bolted on. And with full multi-currency and language support, you can translate invoices, pay in local currencies, and reimburse employees globally. In short, it's a platform designed to scale with you — wherever your business goes next.
When you run separate tools for every finance task, the costs stack quickly. One platform for corporate cards, another for expenses, a different one for reimbursements, and yet another for accounts payable. Add in onboarding, integrations, and IT maintenance, and you're paying for overlapping subscriptions while still manually stitching data.
With Payhawk, you replace all of those point solutions with one platform. That means one licence fee, one API, one sign-on, and one onboarding stream. Plus, with best-in-class integrations with ERP solutions like NetSuite, IT spends less time fixing integration challenges. Finance spends less time rekeying data. And your business saves more than just admin hours — it saves real money.
The impact is clear. Take Essentia Analytics, for example; they halved their month-end close from ten to five days and reallocated 50% of a finance employee's time to revenue-generating work. As CFO, Carolina Einarsson explains:
Before Payhawk, we used a couple of point solutions, Excel, and a few different credit cards, but we didn't have an all-in-one centralised solution. Spend management was a quick win for us; we saw Payhawk as the future where we could have expense data entry, credit cards, approvals, spend requests, paying invoices, and reimbursements all in one.
Back to ERP integrations: By syncing directly with your ERP, systems like Payhawk ensure your supplier information is always accurate and up to date.
When your spend management platform syncs directly with your ERP, you no longer have to manage supplier data across multiple systems. Payhawk keeps all vendor details accurate and up to date in one place, reducing the risk of errors, duplicates, or even fraud. That means smoother payments and stronger supplier management and relationships.
And when it comes to compliance, you're covered. Every supplier update, every approval, and every payment is logged automatically. You can see exactly who made a change and when, so audits stop being a headache and start being a quick box to tick.
Payhawk helps your finance team build financial discipline and faster enterprise business decisions without slowing you down. In a fast-changing environment, that agility frees you to focus on growth instead of firefighting. With one platform, you can maximise every penny, make smarter decisions, and stay competitive.
Wondering what transformation could look like after you unify your financial processes?
State of Play Hospitality had disparate systems pre-Payhawk, as Group Financial Controller David Watson explains:
Pre-switching to Payhawk, we used credit cards and Bill.com for the accounts payable (AP) fulfilment system. It didn't integrate with NetSuite or combine cards and AP fulfilment, so there was some switching between tools.
"One of the biggest advantages of Payhawk is the integrations between our accounting software and the ability to put payments in the hands of the actual users and operators (venues)," David continues. "And taking corporate credit card transactions away from the traditional banks to a product that directly integrates with NetSuite has been a game-changer. Now we save time and make better decisions thanks to complete visibility over our multi-entity spend!"
Ready to transform? Visualise your process transformation with a personalised product demo. See our innovative financial solutions first-hand. Book your demo.
Trish Toovey works across the UK and US markets to craft content at Payhawk. Covering anything from ad copy to video scripting, Trish leans on a super varied background in copy and content creation for the finance, fashion, and travel industries.
By submitting this form, you agree to receive emails about our products and services per our Privacy Policy.
