Saving 100 hours a month on expense management at Enrique Tomás

"Curing" the efficiency issues at Enrique Tomás

Mid-pandemic, with more projects and a growing team, the finance team at Enrique Tomás knew it was time to change their processes. They wanted to reduce manual work without losing control — and automation was the answer.

As Dani Fornesa, CFO at Enrique Tomás, describes:

If we want the company to conquer the world, we need scalable systems that don’t become a nightmare for the people actually doing the work!

With more than 60 road warrior employees, Dani and his team set out to find a cloud-based expense management solution that could support their digital goals and improve efficiency across the board. After reviewing a few options, they chose us, not just for our powerful corporate card and expense management software but because our platform as a whole (including the easy-to-use app and OCR) is intuitive and has made the process between employees and the finance team smooth from day one.

The gains in efficiency were immediate, and the team could move faster, make better decisions, and stop wasting time on manual processes. Dani explains:

People spent hours on tasks that added no value, like justifying a meal or a business trip. Now, they have more time to focus on what they’re really good at — bringing value to the business!

Taking control of corporate spend

For CFO Dani, managing expenses across a growing team and multiple departments meant finding a better way to stay in control (without holding up day-to-day operations).

They needed a solution that would make it easy to track and control spend, set limits, and free up the finance team's time.

Now, with our solution, the finance team can set clear spend limits by department, employee, and more. And set their workflows so that only expenses above a certain amount run through approvals. Everyone agrees that the outcome is exactly what they needed: They can stay in control — without slowing things down.

Here's how it looks when an Enrique Tomás team member needs to log an expense: Employees snap a photo of their receipts and upload them straight into the platform (giving finance real-time visibility into every expense).

Dani says:

We get reports instantly based on the rules we've set. It's much faster to review spend and spot anything unusual — instead of the bad old days of going through every ticket one by one.

Now, they get fast, reliable data exactly when they need it. And managing cards and receipts is no longer a slow, manual chore.