Group CFO? Get the complete guide to multi-entity spend control (feat' top CFO insights)
Group CFO? Get the complete guide to multi-entity spend control (feat' top CFO insights)
Flowdesk is a regulated digital asset trading and tech firm offering market-making, OTC trading, and treasury management for institutions like token issuers, foundations, and exchanges. Founded in 2020 and based in Paris, it connects with over 120 centralised and decentralised exchanges to bring transparency and control to digital asset markets.
Before 2023, Flowdesk outsourced its accounting and managed expenses using Qonto and Excel. This fragmented setup made it hard to control costs, slowed approvals, and limited visibility, especially as they grew.
As the company expanded and adopted NetSuite, the finance team knew they needed a solution that could scale with the business and integrate with its new ERP. The goal was clear: Streamline financial processes and give teams flexible payment options with stronger spend control. That's when CFO Eric Olombel turned to Payhawk to centralise accounting and bring consistency to corporate spend management.
“We benchmarked several solutions to help us simplify accounting and manage spend across multiple entities and a rapidly growing team... We chose Payhawk for its robust features — especially the seamless NetSuite integration, which was a major differentiator.”
Before switching to us, managing accounting and expense management at Flowdesk was time-consuming and required a full-time hire to work through the most manual, repetitive tasks.
Today, managing spending takes just 15 minutes a day, letting the finance team focus on more strategic priorities (instead of data entry).
To keep pace with growth and strengthen its infrastructure, Flowdesk overhauled its financial processes and invested in new technology, starting with NetSuite. Once the ERP was in place, the team looked for a spend management solution that could provide corporate cards, manage supplier invoices, and integrate directly with NetSuite. That ERP integration was a key factor in Eric Olombel’s decision.
With our native NetSuite integration, Flowdesk's transactions sync directly to the ERP and stay fully aligned with all their existing processes.
The team can manage all types of spend (corporate cards, employee reimbursements, and supplier payments) via a connector that supports journal entries, expense reports, and supplier invoices.
Payhawk connects directly to NetSuite, and accounting is practically automated! What used to take a full day each month, like processing expenses, now takes just a few minutes.
That's a major time-saving for Eric and team, especially as they've grown fast, added four international entities, and scaled their commercial teams.
"Without Payhawk, managing cash flow would have been much harder," explains Eric. "We'd still be reimbursing employees who paid out of pocket."
As Flowdesk scaled across multiple entities and teams, better spend visibility became mission-critical. The finance team needed more than surface-level reporting; they needed real-time, granular data that could drive strategic decision-making across the business.
With us, Flowdesk gained access to advanced analytics that go far beyond generic dashboards. The team use our real-time reporting and NetSuite integration to get instant visibility into how, where (and by whom) money is being spent. They can see spend broken down by team, project, entity, and category, drill into the details, and spot trends immediately.
This level of visibility has helped the Flowdeks finance team to proactively manage budgets and identify inefficiencies before they become problems. Instead of manually collecting data from fragmented sources, the team works from a single source of truth (powered by live data synced with NetSuite). They can track performance against budgets, forecast with confidence, and maintain financial control as the company continues to grow.
By customising expense fields and categories, Flowdesk can also slice its data in a way that makes the most sense for its business. That includes tracking spend by region, team, or initiative, and quickly surfacing the insights they need to make smarter decisions, faster.
Managing hundreds of suppliers across four international entities could easily become a logistical headache, but with our native NetSuite integration, Flowdesk has automated and centralised the entire supplier management process. Supplier data syncs automatically between systems, so there’s no manual duplication, no missed fields, and no risk of outdated or inconsistent data. Each supplier entry becomes part of a single, accurate source of truth; instantly usable across accounting, approval workflows, and spend analysis.
Eric explains:
With Payhawk, onboarding new suppliers is a one-time task with no wasted time! It’s a real advantage when you’re working with hundreds of vendors. The interface is user-friendly and intuitive. Payhawk connects directly to NetSuite, and accounting is practically automated.
This setup allows Flowdesk to reduce admin time, eliminate entry errors, and speed up approvals. Invoice processing is faster, cleaner, and more accurate. Supplier expenses are automatically coded into the right categories, fully traceable with an audit log, and easily reconciled, no matter how the payment was made.
Are you ready to take control of spend and streamline accounting like Flowdesk did? Book a personalised demo with one of our in-house experts today.
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