Seamless eInvoicing across Europe

eInvoicing means invoices are exchanged in a structured, machine-readable format instead of PDF or paper. This ensures consistency, faster processing, and mandatory compliance with EU standards.

The EU standard EN 16931 is already defined. Each country enforces its own rollout: Germany (2025), Belgium (2026), France (2026-27), Spain (2025-26).

We simplify the transition to eInvoicing by providing a fully compliant solution with seamless ERP integration. We automatically receive and process eInvoices, facilitating your business to stay compliant with the latest regulations.

Payhawk captures, validates, and exports structured eInvoices directly into your ERP.
All supported formats: XRechnung, ZUGFeRD, Factur-X, UBL 2.1, CII, Peppol BIS 3.0, Facturae, and other EN 16931-compliant formats across Europe are updated automatically as mandates evolve.

No action needed.
Payhawk updates its infrastructure automatically whenever a country changes its eInvoicing rules or formats.

• From 1 Jan 2025, all German companies must be able to receive eInvoices in structured formats (XRechnung or ZUGFeRD)
• Issuing obligations: phased in by company size through 2027.
• Applies to all B2B invoices, with XML-structured formats only (PDFs invalid).

ZUGFeRD and XRechnung are both electronic invoice formats used in Germany. ZUGFeRD is a hybrid format that combines a PDF and XML file, allowing both human-readable and machine-readable data. XRechnung, on the other hand, is a pure XML format and is used for invoices that are not human-readable. Both formats are compliant with Germany's eInvoicing regulations, and businesses may need to choose one depending on specific requirements.

Already mandatory for B2G invoices, Peppol BIS 3.0 will become the standard for all B2B transactions from 1 January 2026.
All invoices must be issued in structured XML and transmitted through Belgium’s national clearance platform connected to Peppol.
ERP note: Systems like Exact Online and Microsoft Dynamics 365 already support native Peppol integration.

• Under Ley Crea y Crece, B2B eInvoicing will be mandatory for all Spanish companies.
• Rollout expected 2025-2026, phased by company size.
• The required format is Facturae XML, with interoperability to other EU standards (Peppol, UBL)
• Applies to all B2B invoices, with structured eInvoices only.
• ERP note: Companies must ensure connectivity to Facturae infrastructure and Peppol where required.

To ensure full coverage across all formats, Payhawk partners with a Registered Platform (PDP). This guarantees connectivity both for local French flows and for broader European requirements. Payhawk will be connected to a registered Platform (PDP), for eInvoice exchange in France and transmission of data to the DGFiP. From 1 September 2026, Payhawk will enable the reception, processing, and reporting of B2B eInvoices in line with the official timeline. If the government timeline changes, we’ll adjust accordingly.

• From Sept 2026, all French companies must be able to receive B2B eInvoices in Factur-X, UBL 2.1, or CII through certified PDPs.*
• Issuing obligations are phased by company size through 2027.
• Applies to all B2B transactions, with structured eInvoice formats replacing PDFs.
• ERP note: ERPs must connect via PDPs or directly to the government PPF portal.

Yes, Payhawk is eInvoicing compliant through Invopop, a registered partner providing Peppol and PDP connectivity. This partnership ensures full DGFiP connectivity in France while also covering Germany, Belgium, Spain, and more.
In practice, this means one solution for every entity and every country. With Invopop as our trusted partner for Peppol and multi-country coverage, Payhawk provides a single platform for all European eInvoicing mandates.