What's new at Payhawk

Ensure increased data-consistency and deeper insights into each expense with our latest update. Now you can syncronize NetSuite date and free text custom fields while also including custom transaction body fields.

Key Benefits

• Decreased manual input with categorization through transaction body fields in Payhawk
• Automated enrichment of every expense with additional insights, such as date and context for the entry.
• Association to specific times and occurences for expenses such as business trips, projects and delivery dates.
• Amplified book-keeping process with less time spent in NetSuite.

Experience greater insights into your spending with this enhancement, helping you to get better understanding and reporting on your expenses in a shorter time.

Review purchase order faster and with more precision—let us handle the line item matching to keep your spending in check!

Key benefits:

• Automated accuracy: We now match the order, invoice, and receipt details for each individual line item, not just the totals.
• Faster review process: Quickly identify discrepancies at the line item level to ensure you're never overcharged or under delivered.
• Enhanced control: Ensure precise matching for better visibility and greater financial oversight.

Simplify your procurement with recurring purchase orders—save time, reduce errors, and keep track of recurring costs effortlessly!

Key benefits:

• Streamlined requests: Employees can now submit recurring purchase requests in a single action, simplifying the process.
• Enhanced tracking: Easily monitor repetitive and related spending to ensure accurate budgeting and spending patterns.
• Error reduction: Minimise data entry mistakes and save time on redundant approval processes.

Enhanced document management is now available with our latest update, enhancing the extraction process across the Portal for a more intuitive experience.

Key benefits:

• Clearer automation tracking: Automation status is now displayed at the top, making it easier to monitor each step.
• Improved visual feedback: Pulsing blue stars replace subtle dots, providing more noticeable loading indicators.
• Unified automation response: All services now return a single, final response, eliminating any conflicting messages.
• Enhanced user interface: Warnings, errors, and informational panels now include animations, ensuring a cohesive experience.

Experience effortless document management with this enhancements, making each step clear and streamlined.

You can now recall your own Purchase Orders (POs) directly, providing more control over corrections and updates.

How it works

The functionality mirrors our existing setup for expenses. The "Edit" button allows employees to move a PO back to the "Returned" state, unlocking it for editing. If the PO has already gone through approvals, a confirmation prompt will appear to ensure users are aware that re-approval will be required.

Key benefits

• Quick corrections: Correct mistakes or make updates right after submission.
• Flexibility: Adjust POs if requirements change without waiting for admin intervention.

This new feature provides an easier, faster way to manage and correct purchase orders as needs evolve.

Users in the US can now open a Payhawk account and instantly activate it! This feature allows users to quickly link their existing cards (Amex, Mastercard, and soon Visa) and start using them immediately.

Key benefits

• Instant account activation: Open a US account with no KYC/KYB required, making setup faster and simpler.
• Seamless card linking: Link your existing cards to start using them right away without additional verification steps.
• Focused on convenience: Designed for you to leverage your own cards, eliminating the need for a credit line request from Payhawk.

You can now assign Employee External IDs on MEM, making it easier to track and manage users across multiple entities. Each entity can set unique external IDs, providing flexibility and consistency in user management.

Key benefits:

• Streamlined user tracking: Set and manage Employee External IDs centrally, saving time and reducing complexity across entities.
• Effortless integration: Backward-compatible update ensures smooth user import processes without disruptions.

Get organised with Employee External IDs on MEM for simplified and efficient management across your entities!

Enhance tracking and organisation within Payhawk by using custom DATE fields. This feature allows you to capture key dates like delivery dates, event dates, and date ranges, providing more context and precision for your records.

Key benefits:

• Flexible date tracking: Use custom date fields for important timelines such as delivery dates, event dates, and from-to durations.
• Available to all customers: Rolling out for all users, giving you more control over your data tracking needs.

Get organised with custom date fields for a clearer, more tailored workflow!

Empower your finance teams and budget owners with real-time insights into budget utilisation, enabling more informed and efficient decision-making across your organisation.

Key benefits:

• Supports multiple dimensions and complex budgeting hierarchies: Manage budgets across various categories like regions, events, and campaigns with ease.
• Accrual-based system: Built on the accruals principle, a gold standard for mid-sized and enterprise companies, ensuring accurate and reliable budgeting.
• Scalable and efficient: Import your budgets quickly, avoiding the time-consuming process of manual input.

Foster responsible spending by aligning resource allocation with strategic financial planning, and ensure your teams make smarter, faster decisions with real-time budget data.

Enhance your multi-entity operations by connecting all your entities to Sage Intacct or NetSuite in one go, streamlining the integration process and eliminating the need for individual setups.

Key benefits:

• ✅ Single integration for all entities: Integrate your entire organisation with Sage Intacct or NetSuite at once, creating a more logical and seamless connection across all entities.
• ✅ Centralised master data management: Manage and update master data centrally, allowing for company-wide changes with minimal effort.
• ✅ Quick setup, maximum efficiency: Whether you have 4 entities or 14, set up your integration in minutes, saving you days of manual reconciliation.

This integration ensures a more efficient, unified workflow, perfect for multi-entity businesses using ERP systems.