What's new at Payhawk

Get more control and flexibility to manage and analyse your expense efficiently with the release of new filters in the Expense module.

How do these filters help you?

These new filters make it easier to track and organise expenses by offering more precise options to narrow down your searches.

Here's what's new:

1. Tax Rate filters:

• Tax Rate: Filter expenses by specific tax rates codes for better control over tax-related transactions.
• Tax Rate % (Renamed): The existing filter has been renamed for better clarity, but its functionality remains the same.

2. Supplier filters:

• Supplier Country: Filter suppliers based on their country to manage international expenses more effectively.
• Supplier External ID: Identify expenses quickly by using the supplier's external ID.
• Supplier Tax Number: Organise expenses by tracking them through the supplier's tax number.

These updates simplify expense management, making it faster and easier to find specific expenses and streamline your financial workflows!

You now have the ability to turn off field suggestions for the supplier field in employee expenses. This is helpful if you prefer not to onboard suppliers for these types of expenses, especially when integrating with ERP systems that manage expense reports.

Important: Supplier field suggestions will remain active for bank transfer expenses, as the supplier is a required field in those cases.

You can now conveniently select values for free text custom fields directly from documents using our OCR (Optical Character Recognition) technology. This improvement also applies to the note field, making data entry quicker and more efficient.

Important: Please note that this data extraction does not learn from previous inputs, so it won't automatically suggest the same values for future invoices.

Ensure your approval processes continue seamlessly with workflow fallbacks, even when specific roles in a workflow are unavailable.

How does this feature help you?

Workflow fallbacks automatically step in when a required role—like a Team Manager—is unavailable, preventing delays in expense approvals.

Customising and viewing fallbacks

You can tailor fallback behaviour to fit your company's needs:

1. Go to Settings > Workflows > Advanced.
2. Click Edit fallbacks.
3. Choose your preferred fallback actions.
4. Click Save changes.

You can view your current workflow fallbacks directly in the edit mode of each workflow step.

You can now mandate specific fields or document attachments for submitting a PO request. You can also find purchase orders quicker with numerous new filters, such as document, PO status, amount, note, and accounting fields like category or any custom field.

You can now copy documents and images to your clipboard and directly paste them on the Payhawk platform to save even more time when submitting you receipts and invoices.

Team managers can now view and edit employee purchase orders, which have an open or pending status.

Automate the closing of purchase orders when a linked invoice is paid or reviewed.

You can now define percentage discrepancies for purchase order matching. A discrepancy of the defined percent would trigger an additional approval workflow for review.

You can now connect TravelPerk to all your entities at once by enabling the integration via your multi-entity management dashboard settings. The new integration allows us to import your TravelPerk invoices regardless of whether you pay with a Payhawk card or through a monthly bank transfer. We will import the invoice and match it to the respective payments, quickly automating the reconciliation of your company travel spend.