What's new at Payhawk

With Group Budgets, you can now take control of your group's budgets in real time!

Key benefits:

• Enhanced visibility: View all entities' budgets directly from MEM dashboard, offering ultimate control and oversight.
• Customisable dimensions: Select entities as a budget dimension to handle more complex budgeting scenarios and hierarchies.

Seamlessly transition to eInvoicing with the German eInvoicing mandates, including XRechnung and ZUGFeRD formats, starting in January 2025. Be prepared for the upcoming regulations in France and Spain!

Key benefits:

• Receive eInvoices like regular payment documents: Easily receive eInvoices by forwarding, uploading, or drag-and-drop in required formats such as XML.
• Process eInvoices with 100% accuracy: eInvoices are processed instantly, extracting all data with full accuracy. A PDF preview is generated for easy processing, and custom fields enable further categorisation, ensuring efficient workflows.
• Sync to ERP with just a few clicks: Automate payment and bookkeeping processes with our seamless accounts payable integration. Use procure-to-pay functions like 3-way matching with POs, approval routing, and syncing to ERP with just a few clicks.

Ensure increased data-consistency and deeper insights into each expense with our latest update. Now you can syncronize NetSuite date and free text custom fields while also including custom transaction body fields.

Key Benefits

• Decreased manual input with categorization through transaction body fields in Payhawk
• Automated enrichment of every expense with additional insights, such as date and context for the entry.
• Association to specific times and occurences for expenses such as business trips, projects and delivery dates.
• Amplified book-keeping process with less time spent in NetSuite.

Experience greater insights into your spending with this enhancement, helping you to get better understanding and reporting on your expenses in a shorter time.

Review purchase order faster and with more precision—let us handle the line item matching to keep your spending in check!

Key benefits:

• Automated accuracy: We now match the order, invoice, and receipt details for each individual line item, not just the totals.
• Faster review process: Quickly identify discrepancies at the line item level to ensure you're never overcharged or under delivered.
• Enhanced control: Ensure precise matching for better visibility and greater financial oversight.

Simplify your procurement with recurring purchase orders—save time, reduce errors, and keep track of recurring costs effortlessly!

Key benefits:

• Streamlined requests: Employees can now submit recurring purchase requests in a single action, simplifying the process.
• Enhanced tracking: Easily monitor repetitive and related spending to ensure accurate budgeting and spending patterns.
• Error reduction: Minimise data entry mistakes and save time on redundant approval processes.

Enhanced document management is now available with our latest update, enhancing the extraction process across the Portal for a more intuitive experience.

Key benefits:

• Clearer automation tracking: Automation status is now displayed at the top, making it easier to monitor each step.
• Improved visual feedback: Pulsing blue stars replace subtle dots, providing more noticeable loading indicators.
• Unified automation response: All services now return a single, final response, eliminating any conflicting messages.
• Enhanced user interface: Warnings, errors, and informational panels now include animations, ensuring a cohesive experience.

Experience effortless document management with this enhancements, making each step clear and streamlined.

You can now recall your own Purchase Orders (POs) directly, providing more control over corrections and updates.

How it works

The functionality mirrors our existing setup for expenses. The "Edit" button allows employees to move a PO back to the "Returned" state, unlocking it for editing. If the PO has already gone through approvals, a confirmation prompt will appear to ensure users are aware that re-approval will be required.

Key benefits

• Quick corrections: Correct mistakes or make updates right after submission.
• Flexibility: Adjust POs if requirements change without waiting for admin intervention.

This new feature provides an easier, faster way to manage and correct purchase orders as needs evolve.

Users in the US can now open a Payhawk account and instantly activate it! This feature allows users to quickly link their existing cards (Amex, Mastercard, and soon Visa) and start using them immediately.

Key benefits

• Instant account activation: Open a US account with no KYC/KYB required, making setup faster and simpler.
• Seamless card linking: Link your existing cards to start using them right away without additional verification steps.
• Focused on convenience: Designed for you to leverage your own cards, eliminating the need for a credit line request from Payhawk.

You can now assign Employee External IDs on MEM, making it easier to track and manage users across multiple entities. Each entity can set unique external IDs, providing flexibility and consistency in user management.

Key benefits:

• Streamlined user tracking: Set and manage Employee External IDs centrally, saving time and reducing complexity across entities.
• Effortless integration: Backward-compatible update ensures smooth user import processes without disruptions.

Get organised with Employee External IDs on MEM for simplified and efficient management across your entities!

Enhance tracking and organisation within Payhawk by using custom DATE fields. This feature allows you to capture key dates like delivery dates, event dates, and date ranges, providing more context and precision for your records.

Key benefits:

• Flexible date tracking: Use custom date fields for important timelines such as delivery dates, event dates, and from-to durations.
• Available to all customers: Rolling out for all users, giving you more control over your data tracking needs.

Get organised with custom date fields for a clearer, more tailored workflow!