What's new at Payhawk

You can now apply all advanced card limits and controls directly individual cards, for more flexibility and precision in managing your cards!

How does this feature help you?

This update lets you customise each card for specific purposes without the need to create a separate spend policy.

Key benefits include:

• Apply spend limits and controls directly to individual cards.
• Tailor each card to unique needs and use cases.
• Streamline your card management process without additional policies.

We've improved the experience for managing expiring cards, making the reissuing process smoother and more efficient.

Key improvements:

• Automated card reissuing: Physical cards are now automatically reissued to your corporate address by default 60 days before expiration, ensuring timely replacement.
• Employee address confirmation: When a card expires, employees can confirm or update the shipping address, giving them more control over the reissuing process.
• Advanced bulk reissuing: Easily manage bulk card reissuing with more granular shipping options, streamlining the process for large teams.

These updates make expiring card management hassle-free, saving time and reducing manual effort.

You can now set the start and end dates for virtual cards, allowing you to control exactly when a card is active. This feature is ideal for business trips or projects with defined timelines. Cards can be issued ahead of time and will automatically deactivate once they're no longer needed, making management easier and enhancing security.

Improve communication and responsiveness within Payhawk by using Comments. This feature allows quick back-and-forth discussions, helping you gather necessary context and speed up approvals for expenses, purchase requests, and invoices.

Key benefits:

• In-app Comments: Add comments directly on expenses and purchase requests for real-time collaboration, available on both the web portal and mobile app.
• Tagging & notifications: Tag team members to grab their attention, raise urgency, and encourage quick action. Push and email notifications ensure no message goes unnoticed.
• Payhawk inbox: Receive live notifications for comments, mentions, or replies on your expenses and POs, all within the Payhawk Inbox.
• Activity tab overhaul: Track comments, workflows and updates in the enhanced activity tab at the expense and purchase level for a complete audit trail.

You can now issue single-use virtual cards that automatically deactivate after one transaction.

How does this feature help you?

With single-use virtual cards, you have more control over your spending. You can set a transaction limit, specify a merchant, and even apply additional controls to determine where and when the card can be used.

Key feature include:

• Transaction limit: Set a spending cap for each card.
• Merchant restrictions: Restrict the card to a specific merchant.
• Flexible controls: Add custom restrictions, such as time or location, to tailor the card's usage.

This feature adds an extra layer of security and flexibility, making your payment process more efficient and controlled!

Get more control and flexibility in managing and categorising your spending by splitting a single card transaction into multiple expenses.

How does this feature help you?

This update is particularly useful when a single payment covers multiple suppliers—such as Amazon purchases or ATM withdrawals involving several vendors. It allows you to distribute one transaction across multiple expenses, keeping your records organised and easy to manage.

What's included?

• Linked expenses: Each expense created from a split is linked to the original transaction, making it easy to trace the source.
• Document management: Documents from the original transaction won't carry over to the new expenses, ensuring a clean slate for each split.
• Timestamping: Each expense will have the exact time of the split recorded for precise tracking.
• Approval status: New expenses will start as "not submitted" (if the Submit option is enabled), and the original expense's approval status will reset, giving you full control over the approval process.

We hope this feature enhances your expense management process, making it even more efficient and organised!

We're excited to introduce a new enhancement to the Expense module that allows you to quickly view key contextual information directly in the expense footer.

How does this feature help you?

The footer adds an extra row at the bottom of the expanded menu, providing essential details like Expense Type, Expense ID, and Owner. All information in this footer is selectable, making it easy for you to copy and use whenever needed.

What's included?

• Expense type: Clearly identifies the type of expense for quick reference.
• Expense ID: Displays the unique identifier associated with the expense.
• Owner: Shows the individual responsible for the expense.

This small but impactful change helps streamline your workflow by making important details easily accessible and ready for quick action.

We're excited to announce the release of new filters in the Expense module, giving you more control and flexibility to manage and analyse your expense efficiently.

How do these filters help you?

These new filters simplify the way you track and organise expenses by offering more targeted options to narrow down your searches. Here's what's new:

1. Tax Rate filters:

• Tax Rate: Filter your expenses by specific tax rates codes, allowing for better control over tax-related transactions.
• Tax Rate % (Renamed): Continue using the existing filter, now renamed for greater clarity.

2. Supplier filters:

• Supplier Country: Manage international expenses by filtering suppliers based on their country of operation.
• Supplier External ID: Easily identify expenses using the supplier's external ID.
• Supplier Tax Number: Organise expenses by tracking them through the supplier's tax number.

These enhancements make it faster and easier to find specific expenses, streamlining your financial management tasks.

We're excited to announce the rollout of Global Expense Search, bringing enhanced search functionality to the Expense module for a more streamlined and user-friendly experience.

How does this feature help you?

Global Expense Search offers greater flexibility and convenience, allowing you to effortlessly find expense. Say goodbye to manually selecting filter and dealing with custom fields. With the new unified input, you can now search across multiple areas at once—including custom fields and line items—making search process faster and more efficient.

• Unified experience: The same powerful search functionality available in Cards, Subscriptions, Purchases, Funds, and Employees modules now extends to Expenses.
• Ease of use: Quickly find and access expenses with just a few clicks, enhancing productivity across the platform.

We're introducing a new option that allows you to disable field suggestions for the Supplier field in employee expenses. This is particularly useful if you prefer not to onboard suppliers for these types of expenses, especially when integrating with ERP systems that use expense reports.

Important: Supplier field suggestions will still be active for bank transfer expenses, as the supplier is a required field in those cases.