Invoice management softwareYour fastest ever month-end close
AI captures, codes, and matches every invoice, then syncs it to your ERP for close.
Less invoice admin. More time for finance
End-to-end automation of your AP process, with AI helping capture, code, match, approve, and prepare every invoice for your ERP.
Capture invoices automatically from email, eInvoicing networks, and supplier portals. Payhawk filters out duplicates and irrelevant files, routes each invoice to the right entity, and prepares it for review.
Stop re-keying invoice data by hand. OCR and AI read each document and automatically extract and code key details, including VAT, GL accounts, and cost centres.
Payhawk matches invoices to requests and POs with 2-way or 3-way checks. Finance gets the context to confirm what the spend is, who approves it, and when it’s ready to pay.
Approve faster, close cleaner, stay compliant
Approvals stall when the approver cannot tell what they are signing. Each invoice routes to the right person with the context to decide, plus a nudge in the app, on mobile, Slack, Teams, or the portal.
Coded, approved invoices post straight to your ERP. Finance works from one accurate set of numbers, so month-end stops being a manual reconciliation job.
Payhawk receives structured eInvoices across Europe's networks: Belgium (Peppol), Poland (KSeF), France (PPF), Italy (SdI), Finland (Finvoice) with more markets to come. Every entity stays compliant on one process
More ways to stay on top of invoices
Smaller details that keep invoice processing clean, from an audit-ready trail to control across entities.
Multi-entity invoice management
Standardise invoice processing across every company you run
Four-eyes on supplier changes
A second approver signs off supplier bank-detail changes before payment
Secure, role-based access
Protect invoice data with role-based access and secure storage
Supplier data kept in sync
Keep supplier details accurate and matched to your ERP
Audit-ready record keeping
Every invoice, approval, and change stored and traceable
CSV or XLSX export
Post to any system with a customisable export when there is no native sync
Finance leaders who closed the invoice gap
How finance teams cut invoice admin and close faster with Payhawk.
“Efficiency in our accounting department increased dramatically… tasks that previously required three people are now handled by one. Month-end closing, which used to take weeks, now takes just a few days. Accountability and discipline have greatly improved, too!”
“Pre switching to Payhawk, we used credit cards and bill.com for the accounts payable (AP) fulfilment system. It didn’t integrate with NetSuite... One of the biggest advantages of Payhawk is the integrations between our accounting software and the ability to put payments in the hands of the actual users.”
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"OCR identifies duplicate invoices and auto-populates fields, saving vast amounts of time."
Get to your fastest close
See how Payhawk captures, codes, and syncs your supplier invoices into your ERP. Request a short demo and we will walk through your workflow, entities, and integrations.
FAQ
Invoice management software captures supplier invoices, extracts and codes the data, routes approvals, and syncs the result to your ERP, replacing manual data entry across the process.
It runs across five stages inside accounts payable: capture, extraction and coding, matching, approval, and posting to your ERP.
Payhawk syncs invoices to ERPs including NetSuite, Xero, Sage Intacct, Microsoft Dynamics 365 Business Central, Exact Online, and QuickBooks Online, with no extra accounting licences needed. Coverage varies by region.
Yes. Approving an invoice doesn't pay it. Every bill goes through approval and then a separate payment step, where one person confirms the payment details and another authorises the payment. Nothing is paid until it's authorised. If an invoice is linked to a purchase order or request, Payhawk automatically checks the amount and quantity, and anything that doesn't match goes to a separate approval flow.
Payhawk receives and processes structured eInvoices across European networks, live in Belgium, Poland, France, and Italy, with more markets next, helping every entity meet local mandates on one process.
Finance teams processing supplier invoices at any volume, and especially multi-entity teams handling invoices across several companies, currencies, and ERPs.
Payhawk uses AI, alongside OCR, to read and understand each invoice, then codes it to the right account and department, so data enters your books without line-by-line re-keying.
The reported stats are:
*based on internal product usage data
**self-reported by Payhawk customers