What's new at Payhawk

Enhance tracking and organisation within Payhawk by using custom DATE fields. This feature allows you to capture key dates like delivery dates, event dates, and date ranges, providing more context and precision for your records.

Key benefits:

• Flexible date tracking: Use custom date fields for important timelines such as delivery dates, event dates, and from-to durations.
• Available to all customers: Rolling out for all users, giving you more control over your data tracking needs.

Get organised with custom date fields for a clearer, more tailored workflow!

Improve communication and responsiveness within Payhawk by using Comments. This feature allows quick back-and-forth discussions, helping you gather necessary context and speed up approvals for expenses, purchase requests, and invoices.

Key benefits:

• In-app Comments: Add comments directly on expenses and purchase requests for real-time collaboration, available on both the web portal and mobile app.
• Tagging & notifications: Tag team members to grab their attention, raise urgency, and encourage quick action. Push and email notifications ensure no message goes unnoticed.
• Payhawk inbox: Receive live notifications for comments, mentions, or replies on your expenses and POs, all within the Payhawk Inbox.
• Activity tab overhaul: Track comments, workflows and updates in the enhanced activity tab at the expense and purchase level for a complete audit trail.

Enhance your multi-entity operations by connecting all your entities to Sage Intacct or NetSuite in one go, streamlining the integration process and eliminating the need for individual setups.

Key benefits:

• ✅ Single integration for all entities: Integrate your entire organisation with Sage Intacct or NetSuite at once, creating a more logical and seamless connection across all entities.
• ✅ Centralised master data management: Manage and update master data centrally, allowing for company-wide changes with minimal effort.
• ✅ Quick setup, maximum efficiency: Whether you have 4 entities or 14, set up your integration in minutes, saving you days of manual reconciliation.

This integration ensures a more efficient, unified workflow, perfect for multi-entity businesses using ERP systems.

Empower your finance teams and budget owners with real-time insights into budget utilisation, enabling more informed and efficient decision-making across your organisation.

Key benefits:

• Supports multiple dimensions and complex budgeting hierarchies: Manage budgets across various categories like regions, events, and campaigns with ease.
• Accrual-based system: Built on the accruals principle, a gold standard for mid-sized and enterprise companies, ensuring accurate and reliable budgeting.
• Scalable and efficient: Import your budgets quickly, avoiding the time-consuming process of manual input.

Foster responsible spending by aligning resource allocation with strategic financial planning, and ensure your teams make smarter, faster decisions with real-time budget data.

Enhance you accounting workflows with Payhawk's seamless integration into Sage Intacct, now a recommended solution on the Sage Intacct marketplace. Our advanced integration delivers a smarter, more efficient way to sync your financial data.

Key benefits:

• Seamless data sync: Automatically sync master data, dimensions, bills, payments, and bank statements for an efficient, streamlined accounting experience.
• Built for global expansions: As Sage Intacct continuous to grow in the international markets, Payhawk provides a robust, future-proof integration to support international accounting needs.

With our superior integration, Sage Intacct customers and prospects can rely on Payhawk for the most comprehensive and scalable solution available today.

Take your approval processes to the next level with new workflow customisation options, designed to streamline approvals and eliminate bottlenecks across your organisation.

Key enhancements:

• Advanced workflow triggers: Customise workflows based on specific custom field conditions. Assign multiple approvers to ensure smooth approvals without delays or bottlenecks.
• Centralise workflows for Multi-Entity Management: Manage approval workflows for all your entities from a unified, multi-entity environment. Gain a centralised overview of processes, simplifying change management and keeping everything organised.

You can now choose from three different settings for how your card limits are applied, giving you more control over your spending.

How does this feature benefit you?

These options allow you to manage your card limits more effectively, whether you want to carry over unused funds, accumulate balances, or enforce a strict limit.

Key options include:

• Increase limit to: Ensures a minimum available balance by carrying over unused funds from previous requests.
• Increase limit with: Allows funds to accumulate with each reset.
• Set to: Resets the limit to its original amount, with no carryover of unused funds.

These flexible settings let you tailor your card limits to suit your specific needs!

Now your can effortlessly manage your chart of accounts and custom expense fields across your entire organisation from one centralised location.

Key benefits:

• Unified control: Manage categories and custom fields for all entities in one place, ensuring consistency across your organisation.
• Custom visibility: Define which values are visible for each entity, offering tailored control where needed.
• Bulk actions: Make adjustment quickly and easily with intuitive bulk actions.

Streamline your expense management and maintain clarity across all entities with this powerful update.

You can now customise how often a card's spending limit is refreshed. While the default is set to be monthly, you now have the flexibility to choose between weekly, monthly, or annual recurring limits.

This new option provides for greater control and adaptability in managing card spending.

We've improved the experience for managing expiring cards, making the reissuing process smoother and more efficient.

Key improvements:

• Automated card reissuing: Physical cards are now automatically reissued to your corporate address by default 60 days before expiration, ensuring timely replacement.
• Employee address confirmation: When a card expires, employees can confirm or update the shipping address, giving them more control over the reissuing process.
• Advanced bulk reissuing: Easily manage bulk card reissuing with more granular shipping options, streamlining the process for large teams.

These updates make expiring card management hassle-free, saving time and reducing manual effort.