We're excited to announce a small but impactful improvement to free text custom fields. You can now easily select values for these fields directly from documents using our OCR (optical character recognition) technology. This enhancement also extends to the Note field.
Important: Please note that data extraction doesn't learn from this input, so it won't suggest the same value on the next invoice.
We're excited to introduce workflow fallbacks to ensure your approval processes continue seamlessly, even when specific roles in a workflow are unavailable.
Workflow fallbacks automatically step in when a required role—like a Team Manager—is unavailable, preventing delays in expense approvals.
You can tailor fallback behaviour to fit your company's needs:
You can view your current workflow fallbacks directly in the edit mode of each workflow step.
Introducing brand new workflow designer for clearer approval processes, featuring new triggers, conditional rules, and complex simultaneous, sequential and non-sequential approval steps
You can now mandate specific fields or document attachments for submitting a PO request. You can also find purchase orders quicker with numerous new filters, such as document, PO status, amount, note, and accounting fields like category or any custom field.
You can now copy documents and images to your clipboard and directly paste them on the Payhawk platform to save even more time when submitting you receipts and invoices.
Team managers can now view and edit employee purchase orders, which have an open or pending status.
Automate the closing of purchase orders when a linked invoice is paid or reviewed.
You can now define percentage discrepancies for purchase order matching. A discrepancy of the defined percent would trigger an additional approval workflow for review.
You can now connect TravelPerk to all your entities at once by enabling the integration via your multi-entity management dashboard settings. The new integration allows us to import your TravelPerk invoices regardless of whether you pay with a Payhawk card or through a monthly bank transfer. We will import the invoice and match it to the respective payments, quickly automating the reconciliation of your company travel spend.
The new Accounting Template Builder is located in the new "Export" tab under Settings. It allows you to customize any accounting export template to fit your needs. You can rearrange columns, decide what data to include in each column, build conditional rules for automation, and much more. With the builder, you can customize existing templates like the ones for Sage or Exact Globe, as well as Payhawk's default export (Excel and CSV).
Spend less time on manual tasks with your most-requested features — smarter automation, real-time insights, and smoother onboarding.
Drive business spend accountability and empower informed decisions with real-time budget visibility and in-product communication. Rest easy with proactive spend control on cards tailored for every need and 10+ additional product enhancements.