CERATIZIT engineer measuring a cutting tool with a caliper next to a CNC machine

How CERATIZIT Scandinavia saves up to 5 hours every month

4–5 hourssaved every month by CERATIZIT Scandinavia's finance team

1 platformfor expenses across multiple CERATIZIT Group companies

0 paper receiptshanded to finance at month-end

HQ:Mamer, Luxembourg

Industry:Manufacturing

Employees:7000

Payhawk products used

Expense management Approval workflows designer Multi-entity management

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"Payhawk gives us the flexibility to design approval workflows individually across the entire group, so we can adapt processes to the needs of different entities and departments."

Sofie Svensson, Finance Manager, CERATIZIT Scandinavia

Sofie Svensson, Finance Manager at CERATIZIT Scandinavia

About CERATIZIT

CERATIZIT is a manufacturing group headquartered in Mamer, Luxembourg, with around 7,000 employees worldwide. Its Swedish entity, CERATIZIT Scandinavia, has a team of 25.

The problem

Month-end meant chasing receipts and checking card statements line by line

Before Payhawk, CERATIZIT Scandinavia ran company spend on Eurocard. Every month, employees had to keep all their receipts and hand them to the finance team.

Finance then went through the card statements line by line. They matched each receipt to its transaction, allocated the expense and booked it in the accounts. It was slow, manual work for everyone involved.

The team needed a simpler way to manage expenses, with better visibility and on-time submissions built in.

One of the main challenges was the significant amount of time required to review and process receipts at the end of each month. It was also difficult to keep track of receipts submitted by multiple colleagues and to ensure that all expenses were recorded and submitted within the required deadlines.

Sofie Svensson, Finance Manager at CERATIZIT Scandinavia

The solution

Payhawk brings cards, approvals and Group expenses into one platform

CERATIZIT chose Payhawk for its combination of ease of use, flexibility and control. Card administration is clear and intuitive, and approval workflows can be designed individually across the whole group.

"Compared to other solutions, this combination of ease of use, flexibility, and control was a key factor in our decision," says Sofie.

Today, the features the Swedish team relies on most are:

Mobile expense submission: a user-friendly app makes submitting expenses quick for employees.
Workflow designer: expenses are reviewed easily and routed automatically to the right approver.
Multi-entity management: expenses for multiple Group companies are managed in a single platform.

Support from both the Support Team and the Customer Success Team is exceptionally fast, responsive, and easy to work with. Through regular meetings, they are already familiar with ongoing topics and issues, which enables them to provide more targeted and efficient support compared to other SaaS solutions we use.

Sofie Svensson, Finance Manager at CERATIZIT Scandinavia

The impact

The finance team saves 4–5 hours a month and gains Group-wide visibility

CERATIZIT Scandinavia now saves 4–5 hours every month compared to its previous setup. "I would say that we save 4–5 hours every month by using Payhawk," shares Sofie.

Across the Group, the gains go beyond time. Payhawk has given CERATIZIT greater transparency into spending and stronger approval workflows. Giving employees corporate cards has cut admin, increased efficiency and made it simpler to stay compliant with internal policies.