What's new at Payhawk

Now your can effortlessly manage your chart of accounts and custom expense fields across your entire organisation from one centralised location.

Key benefits:

• Unified control: Manage categories and custom fields for all entities in one place, ensuring consistency across your organisation.
• Custom visibility: Define which values are visible for each entity, offering tailored control where needed.
• Bulk actions: Make adjustment quickly and easily with intuitive bulk actions.

Streamline your expense management and maintain clarity across all entities with this powerful update.

Enhance you accounting workflows with Payhawk's seamless integration into Sage Intacct, now a recommended solution on the Sage Intacct marketplace. Our advanced integration delivers a smarter, more efficient way to sync your financial data.

Key benefits:

• Seamless data sync: Automatically sync master data, dimensions, bills, payments, and bank statements for an efficient, streamlined accounting experience.
• Built for global expansions: As Sage Intacct continuous to grow in the international markets, Payhawk provides a robust, future-proof integration to support international accounting needs.

With our superior integration, Sage Intacct customers and prospects can rely on Payhawk for the most comprehensive and scalable solution available today.

Improve communication and responsiveness within Payhawk by using Comments. This feature allows quick back-and-forth discussions, helping you gather necessary context and speed up approvals for expenses, purchase requests, and invoices.

Key benefits:

• In-app Comments: Add comments directly on expenses and purchase requests for real-time collaboration, available on both the web portal and mobile app.
• Tagging & notifications: Tag team members to grab their attention, raise urgency, and encourage quick action. Push and email notifications ensure no message goes unnoticed.
• Payhawk inbox: Receive live notifications for comments, mentions, or replies on your expenses and POs, all within the Payhawk Inbox.
• Activity tab overhaul: Track comments, workflows and updates in the enhanced activity tab at the expense and purchase level for a complete audit trail.

Empower your finance teams and budget owners with real-time insights into budget utilisation, enabling more informed and efficient decision-making across your organisation.

Key benefits:

• Supports multiple dimensions and complex budgeting hierarchies: Manage budgets across various categories like regions, events, and campaigns with ease.
• Accrual-based system: Built on the accruals principle, a gold standard for mid-sized and enterprise companies, ensuring accurate and reliable budgeting.
• Scalable and efficient: Import your budgets quickly, avoiding the time-consuming process of manual input.

Foster responsible spending by aligning resource allocation with strategic financial planning, and ensure your teams make smarter, faster decisions with real-time budget data.

You can now apply all advanced card limits and controls directly individual cards, for more flexibility and precision in managing your cards!

How does this feature help you?

This update lets you customise each card for specific purposes without the need to create a separate spend policy.

Key benefits include:

• Apply spend limits and controls directly to individual cards.
• Tailor each card to unique needs and use cases.
• Streamline your card management process without additional policies.

You can now choose from three different settings for how your card limits are applied, giving you more control over your spending.

How does this feature benefit you?

These options allow you to manage your card limits more effectively, whether you want to carry over unused funds, accumulate balances, or enforce a strict limit.

Key options include:

• Increase limit to: Ensures a minimum available balance by carrying over unused funds from previous requests.
• Increase limit with: Allows funds to accumulate with each reset.
• Set to: Resets the limit to its original amount, with no carryover of unused funds.

These flexible settings let you tailor your card limits to suit your specific needs!

You can now set the start and end dates for virtual cards, allowing you to control exactly when a card is active. This feature is ideal for business trips or projects with defined timelines. Cards can be issued ahead of time and will automatically deactivate once they're no longer needed, making management easier and enhancing security.

You can now customise how often a card's spending limit is refreshed. While the default is set to be monthly, you now have the flexibility to choose between weekly, monthly, or annual recurring limits.

This new option provides for greater control and adaptability in managing card spending.

You can now issue single-use virtual cards that automatically deactivate after one transaction.

How does this feature help you?

With single-use virtual cards, you have more control over your spending. You can set a transaction limit, specify a merchant, and even apply additional controls to determine where and when the card can be used.

Key feature include:

• Transaction limit: Set a spending cap for each card.
• Merchant restrictions: Restrict the card to a specific merchant.
• Flexible controls: Add custom restrictions, such as time or location, to tailor the card's usage.

This feature adds an extra layer of security and flexibility, making your payment process more efficient and controlled!

Get more control and flexibility in managing and categorising your spending by splitting a single card transaction into multiple expenses.

How does this feature help you?

This update is particularly useful when a single payment covers multiple suppliers—such as Amazon purchases or ATM withdrawals involving several vendors. It allows you to distribute one transaction across multiple expenses, keeping your records organised and easy to manage.

What's included?

• Linked expenses: Each expense created from a split is linked to the original transaction, making it easy to trace the source.
• Document management: Documents from the original transaction won't carry over to the new expenses, ensuring a clean slate for each split.
• Timestamping: Each expense will have the exact time of the split recorded for precise tracking.
• Approval status: New expenses will start as "not submitted" (if the Submit option is enabled), and the original expense's approval status will reset, giving you full control over the approval process.

We hope this feature enhances your expense management process, making it even more efficient and organised!