What's new at Payhawk

Enhance your accounting workflows with Payhawk's seamless integration into Pennylane. Our advanced integration delivers a smarter, more efficient way to sync your financial data and streamline accounting operations.

Key benefits:

• Seamless masterdata sync: Automatically sync your chart of accounts, suppliers and all needed analytical families for an efficient, streamlined experience
• Intelligent expense management: Effortlessly syncs all expenses and payments, eliminating manual data entry and reducing errors.

With our comprehensive integration, Pennylane users can rely on Payhawk for the most comprehensive and scalable solution available today.

To support more detailed analysis of approval and review timelines - i.e. how quickly approvers get through their workflows - we’ve added new date fields and reorganised the filter list.

What’s new:

1. New date filters in both Expense Filters and the Export Builder:

• Return date
• Submit date
• Final approval date
• Last approval date
• Reject date

2. Two new filter sections for easier navigation: Approval and Review (previously grouped under “Expense”).

Customers can now give custom field and category managers the authority to modify and submit expenses on behalf of other employees. This enhancement streamlines approval processes and eliminates administrative bottlenecks.

What’s new:

• Enhanced custom field authority: Custom field managers can now independently submit and modify expenses within their assigned custom fields.
• Enhanced category authority: Category managers can now independently submit and modify expenses within their assigned categories.

Customers can now create fully customizable roles with tailored permissions in their Payhawk-workspace. This enables customers to configure access controls that align precisely with their organizational structure and operational needs.

Here's what's new:

• Additional role creation capabilities allow organizations to extend beyond platform-configurations and match specific business needs
• Granular permission configuration provides precise control over user capabilities and data access
• Role-specific responsibility assignment streamlines duties and eliminates operational bottlenecks

We're making bank reconciliation faster and easier with a built-in CAMT.053 XML export-file at Payhawk

Here's what's new:

• Seamless bank reconciliation – Import structured account statement data directly into your ERP, Treasury management system, or accounting system without manual data entry.
• Industry-standard format – Compliance with the ISO 20022 CAMT.053.001.02 standard ensures compatibility with major banking and accounting platforms.

We’re expanding our payments capabilities to give you global coverage, better rates, and enterprise-grade payment infrastructure.

Here’s what’s new:

• 115 currencies, with FX — Pay bills and reimbursements across the globe directly from your GBP or EUR account with currency conversion (FX). Leverage our growing selection of local rails (e.g. ACH) and SWIFT, with full price transparency upfront.
• Market-leading rates & fees — Enjoy best-in-class transfer and FX rates starting at just 0.3% markup on top 10 currencies.
• Global USD, GBP and EUR payments send USD, GBP and EUR globally through SWIFT.
• JPMorgan infrastructure — Adds JPMorgan's enterprise-grade infrastructure on top of our existing payment rails for superior coverage and reliability.

Intake-to-Pay makes every spend start with a request, giving finance and procurement proactive control before money leaves the business. Paired with the AI-powered Procurement Agent, adoption is effortless — employees request in Slack as easily as sending a chat, while policies and workflows run in the background.

1. Proactive approval: Every spend, whether paid by card or invoice, begins with a request, ensuring it’s approved before it happens.

2. Policy automation: Configure different request types with fields, workflows, and approval rules that match your policies.

3. Smart routing: Only the right people are involved when their expertise is needed. IT sees software, HR sees L&D, Finance gets visibility on everything.

4. Effortless adoption: The Procurement Agent makes requests as easy as a chat. Employees don’t need training or procurement knowledge, but Finance and Procurement still get total control.

Outcome: Proactive approval becomes the default, employees love the experience, and Finance gets complete visibility without bottlenecks.

More roles and extensions available
We have added new roles and role-extensions to help you create better segregation of duties within the platform.

This includes;

• Dedicated and more granular roles making it easier to differentiate between technical roles and financial roles
• Supplemental extensions which can be added to the roles, creating functions such as team managers and executive assistants
• New platform roles including the IT-admins, View-only auditors, AP-supervisor

We've made improvements to Payhawk's per diem functionality:

1. We now support hourly rates - Payhawk will automatically calculate per diem amounts for countries like UK, Ireland and Austria without the need to submit multiple expenses.
2. You can now choose to use local currency rates for per diems, which Payhawk will automatically convert - so you don't have to.

We've added visibility of all card transactions to the mobile app.

This includes:

• Real-time statuses: Pending, Settled, Failed, Refunded, Cancelled
• Detailed transaction data: amount, merchant, fees, timestamps, and reasons for failure, if relevant
• Smart Call-to-Actions: guidance on what to do next (e.g., request funds, retry, withdraw)
• One-tap access to expenses: direct link to expenses attached to each relevant transaction